Marianopolis Student Union Congress
2018-2019 Academic Year
|Location: Marianopolis College, on the traditional unceded Indigenous lands of the Kanien’kehá:ka/Mohawk Nation
Day: April 12, 2019
Time of Start: 4:23 P.M.
|Facilitator: David Cao
Meeting type: Weekly
Note taker and timekeeper: Ying Chen
|List of attendees (Congress members): David Cao, Meghan Couture, Sophie Cao, Louis Yoon, Thomas Braun, Ying Chen, Aria Khiabani, Elizabeth Hua, Jerry Zhu, Neil Cordingley, Wenhan Hu, Si Ming Lin, Miao Chen
List of attendees (guests): Penelope Kostopoulos, Ricky Liu
Student Services Representative: Trudy Ste-Croix
- Call to Order
The Regular Weekly Marianopolis Student Union (MSU) Congress Meeting of April 12, 2019, was convened at 4:23 P.M. by President David Cao.
- Roll Call of Members
The MSU Congress Members who are present at this meeting are: David Cao, Meghan Couture, Sophie Cao, Louis Yoon, Thomas Braun, Ying Chen, Aria Khiabani, Elizabeth Hua, Jerry Zhu, Neil Cordingley, Wenhan Hu, Si Ming Lin, Miao Chen
- Guests presented by David Cao
The guests who are present at this meeting are: Ricky Liu, a representative from the Marianopolis World Review, Trudy Ste-Croix, the Student Services Representative, and Penelope Kostopoulos, the chair of the IPESA Review Committee.
- Approval of last meeting’s Minutes
The Minutes of the Regular Weekly MSU Congress Meeting of April 5, 2019 were written by Ying Chen. These Minutes were approved by David Cao on the 12th of April, 2019..
- Approval of the Agenda
The Agenda of this day’s meeting has been unanimously approved.
Unfinished Business and General Orders
- Constitutional Amendments by David
Two points from the Constitutional Review meeting were brought to Congress for discussion. The first concerns the rule according to which a candidate must have been at Marianopolis for at least a year in order to run/be appointed to a second-year position. This means that students who transferred to Marianopolis in the middle of their first-year of CEGEP would not be eligible to run or apply for Congress positions. Congress debated whether or not to change this rule to only one semester at Marianopolis, giving transfer students the same opportunity to run/apply for positions as non-transfer students. After evaluating the pros and cons of this proposed amendment, Congress agreed to change the rule of one full year of studies to one semester of studies required for a candidate to run/apply for a Congress position. It is, however, important to emphasize the rule that the candidate must be attending Marianopolis for a full school year in order to fulfill their entire mandate.
The second point of discussion is the possibility of making the current first-year Internal Affairs position a second-year position. This would imply turning a current second-year position and a first-year position. Aria, the current Coordinator of Internal Affairs, and Elizabeth, last year’s Coordinator of Internal Affairs, shared their thoughts and both agreed that, while this position does entail a lot of reading and research, it is manageable for a first-year student. It was therefore concluded that there would be no need to switch any positions.
- Student Insurance Survey by David
Congress has received the survey from Major Plan that will be posted on Omnivox to gauge student interest in insurance services. The survey was presented to Congress, with a couple changes having been made. Firstly, instead of asking students to rank services they would potentially need in a certain order, they will simply be asked to check-mark anything they are interested in or may need. Secondly, all travel insurance will be excluded from the survey, since Marianopolis already provides that type of insurance. As for the question asking students if they were interested in paying 1$ more per month for a student aid service, Congress deemed it too unclear and short for such an important and extensive service. Furthermore, the fact that students are not allowed to opt out of the student aid program was not included in the survey question. Finally, Congress decided to not include this question in the survey.
- AGA Year end report by David
Congress’ VP of Finance, Coordinator of Social Activities, Coordinator of Social Justice, Coordinator of External Affairs, Coordinator of Cultural Affairs, and Coordinator of Charities and Volunteering will all have to present a year-end report at the AGA to be held on April 30 during AP. These members will have to have this report done by Friday, April 26.
- Review Board Report by Si Ming Lin
On Thursday, April 11, during AP, a Review Board Committee was convened to decide on the fairest electoral tie-breaking methods.
To assure the impartiality of the members of this committee, seven members of the MSU were selected randomly using a number generator, and were sent MIOs informing them of their selection. In order to be on the Committee, these members had to be free during all of AP, not have endorsed any candidates during the most recent elections, and not be friends on Facebook with the candidates involved.
After presenting the list of different solutions to the Committee, the three executive members of Congress, as well as students Athavan Thambimuthu and Michael Chalkhoun, left the room to Committee discussions and voting.
The Committee came to a tie-breaking solution for the situation in which two candidates are tied when there are more than two candidates left. The proposition is to eliminate one of the tied candidates based on relative ranking per individual MSU student ballot. In the event of a tie between the last two candidates, this method is also applicable. However, if the tie persists still, it would indicate a pretty even split in the student population among two choices; therefore, the Committee decided it would be fair in this situation to randomly eliminate one of the candidates.
Congress motioned to vote on implementing the suggestions of the Review Board Committee.
These suggestions will be presented at the General Assembly.
- Permanent IPESA Review Committee presented by Si Ming Lin
Penelope Kostopoulos, the chair of the IPESA (Institutional Policy on the Evaluation of Student Achievement) Review Committee (PIRC) came to speak to Congress about the revision of the IPESA. The objective of the IPESA is to ensure fairness and equity in terms of academic evaluations. This review of the IPESA is mandated by the government and makes sure that it complies with all governmental regulations. The IPESA’s content must namely conform with Ministerial requirements and align itself with other policies and documents. Furthermore, the effectiveness of the IPESA is also evaluated, looking at the difficulties in implementing it and encouraging student familiarity and awareness of the document.
As for the student consultation, the PIRC are interested in measuring how accessible the IPESA is for students, how clear the process is, and what barriers there are for the implementation of the policy. The survey about the IPESA, which will soon be available to students on Omnivox, asks simple questions about students’ familiarity with the IPESA, their rights and responsibilities, about the pursuit–or not–of grade appeal, etc. The Coordinator of Communications will make a post encouraging students to fill out the survey once it is published.
It is important to note that, since the policy is mandated by the government, it has to comply with a collective faculty agreement and government regulations; there are therefore limits to what can be changed/done to the policy; however, students are still strongly encouraged to visit the office of the Academic Dean, after having spoken to their teachers or the department chair.
- End of Semester Activity Period of May 2nd presented by Neil
Concerning the End of Semester event during Activity Period on May 2, the school will be providing free ice cream. Neil also suggested Congress organize a barbeque and give out free hot dogs to students. Potential accompanying activities like axe-throwing or magician performances were also suggested.
As for the End of Year party, Congress motioned to vote on approving Neil’s final proposal and allowing the final deposit.
- Yearbook Update presented by Mia
Mia gave an update on the Yearbook Committee’s work. They are namely working on club pages, sports teams, a meme timeline, an iconic quotes page, and a word from the editors, and are trying to get more pictures. The Committee will make sure to meet the deadline of delivery on June 13.
Motion to adjourn – Passed (unanimous)
This meeting was adjourned at 5:54 P.M.
Total duration: 1 hour and 31 minutes.