August 23, 2019

Marianopolis Student Union Congress

 2019-2020 Academic Year

2nd Meeting

Location: Marianopolis College, on the traditional unceded Indigenous lands of the Kanien’kehá:ka/Mohawk Nation

Day: August 23, 2019

Time of Start: 4:52 P.M.

Facilitator: Aria Khiabani

Meeting type: Weekly

Note taker and timekeeper: Ying Chen

List of attendees (Congress members): Aria Khiabani, Ying Ge, Amanda Morrone, Michael Chalkhoun, Darya Jabbari, Andrew Petrecca-Berthelet, Ying Chen


List of attendees (guests): Alicia Shen

Student Services Representative: Trudy Ste-Croix

Quorum: 7

Agenda Items


  • Call to Order


The Regular Weekly Marianopolis Student Union (MSU) Congress Meeting of August 23, 2019, was convened at 4:52 P.M. by President Aria Khiabani.



  • Roll Call of Members


The MSU Congress Members who are present at this meeting are: Aria Khiabani, Ying Ge, Amanda Morrone, Michael Chalkhoun, Darya Jabbari, Andrew Petrecca-Berthelet, Ying Chen



  • Guests presented by Aria Khiabani


The guests who are present at this meeting are: Alicia Shen, a representative from the Marianopolis World Review, and Trudy Ste-Croix, the Student Services Representative.



  • Approval of last meeting’s Minutes


The Minutes of the Regular Weekly MSU Congress Meeting of May 30, 2019 were written by Ying Chen. These Minutes were approved by Aria Khiabani on the 23rd of August, 2019.



  • Approval of the Agenda


The Agenda of this day’s meeting has been unanimously approved. 



  • Unfinished Business and General Orders
  • New Business




  • Marimeet pm presented by Aria 


Marimeet went well, despite being postponed to Sunday the 18th of August due to the weather forecast on Saturday, as was voted upon by students on a Facebook poll made by Congress. About 100 people in total showed up to the event, and free pizza and water was distributed by Congress to the attendees.



  • Congress Office Rules presented by Aria


Aria clarified the rules of the Congress office, including rules about non-Congress members being allowed in the room as long as another Congress member is present, and rules surrounding cleanliness and organization in the room, amongst other things.

Congress members’ office hours for the Fall 2019 semester will be officialized once the First Years are elected/appointed.

Congress also discussed ways in which they could make the office more visible, by putting up a wooden sign over the entrance to the locker room, for instance.


  • Major Plan Survey presented by Aria 


Major Plan approached Congress last year about offering students an insurance plan. Congress members agreed to run a survey by the student population to gage their interest. The survey, however, included a question about a help hotline service for students that requires all students to pay 1$ a month, whether they use it or not. Unlike the insurance plan where students have the option to opt out if they don’t need it, the hotline service does not allow students to opt out. Congress discussed the pertinence of having this 24/7 hotline.


Congress motioned to vote to remove the question about the 24/7 hotline service from the survey

Passed (Unanimous)



  • MSU App presented by Ying G. 


MSU app has been updated and re-coded over the summer by the three members of the temporary Tech Committee, Sheheryar Parvaz, Laurence Liang and Stephen Luu. The app is now open source, which means that anyone can have access to the code, making it possible to host workshops for students to work on the app as a collective effort.

Documents such as the fitness center schedule, the Constitution, the school calendar and sports tryout dates have already been posted, along with the names and positions of current Congress members.

There is more in store for the app that have yet to be added, such as links to contact Congress members and empty classroom lists.



  • Club Planning Session presented by Ying G. 


The Club Planning Session is an event that happens every beginning of semester, designed to get club execs familiar and comfortable with running a club. It includes information about how to run a club, who to contact, how to book rooms at the college, etc. The event will be held on August 29, 2019, from 6-8PM.



  • Candidate Requirements presented by Aria


Last year, a rule was made that anyone who starts in January (as a First Year) can run for a Second Year position. At a call meeting in the summer, Congress ruled that someone who comes in January could not apply for First Year position, since they already have more experience at Marianopolis than other First Years, making it an unfair competition.

Now, a new case was brought to Congress, where a transfer student who has already completed one year of Cegep at another school is interested in a First Year position on Congress. 

Congress discussed whether the person should be allowed to run/apply for a First Year position, in light of principles of fairness for all students that want to be on Congress.


Congress motioned to vote on allowing a Second Year transfer student run/apply for a First Year position at Marianopolis. 

Motion failed (5 opposed, 2 for)



  • Functioning of Finances presented by Amanda


Amanda is currently working on the budget, which will be presented next week. She explained the reimbursement form that must be filled out in order for someone to be reimbursed for a purchase they made for the MSU.

As for the boxes in the Congress office full of finance things, they should be cleared out once Amanda and her future Financial Assistant go through them.



  • Welcome Back event by Andrew 


The Welcome Back event is going to be on Tuesday the 27 during AP. There will be hot dogs, snow cones, an inflatable obstacle game and a henna booth.

Volunteer helpers are going to be needed at the activities/food distribution stations; Congress and Silver Key members will be helping out.



  • Congress Merch presented by Aria


Congress members agreed to have some merch; there will be further discussions on this once the First Years are elected/appointed.



  • Opus Card Reloader presented by Aria


Ying G and Aria purchased an OPUS card reloader to test it out. While it does work, the school does not want it to be at Wayne’s. For now, it’ll have to be used from the Congress office. Congress suggested having OPUS card reloading hours, perhaps during certain members’ office hours.



  • School Strike for Climate Change by Darya 


There will be a big strike on the 27th of September for climate change. Congress discussed the possibility of asking students to vote on whether they’d want to participate in the strike, and discussing with the administration about having a day off. If it is not accepted, Congress still plans on informing students of this event on Facebook, and letting them decide whether or not they want to participate.



  • MSpeaks Committee by Darya 


Darya presented her MSpeaks campaign idea in more detail. This will be a private Facebook group where people can anonymously speak about their experiences with bullying at Marianopolis. This page would be regulated and monitored daily by a counselor and members of a committee: the MSpeaks Committee, who would create and implement rules to ensure a safe place for all.

Michael proposed first having a committee about bullying, to discuss–amongst other things–the feasibility of having an MSpeaks Facebook group.



  • Woke Folk’s idea of a little free library by Darya 


Awa, one of the execs of the Woke Folk club, proposed the creation of a little free library at school, that will include school materials that some students may have in surplus that other people may need (such as paper, pens, notebooks, binders, manuals, etc.) Using recyclable wood, Awa and other Woke Folk club members created two boxes for this project last year, which are ready to be installed.



  • House 99 Haircut event proposal by Andrew 


House 99 is a barber shop on Sherbrooke Street that reached out to Andrew about coming to Marianopolis and giving free haircuts; this would serve as a good promotional opportunity for their salon and a cool opportunity for students who want to get a fresh haircut.



  • Student Advocacy update by Michael


Michael’s endeavour to spread out midterms and declutter schedules is currently in the works. This semester, he will be gathering data from all chairs of programs and teachers about students’ evaluation schedules. The plan is to develop better inter-departmental communication in the near future to avoid situations where students have four midterms in a week, which is the case in some programs.



  • Congress accessibility by Michael


Since a lot of students don’t know much about Congress, Michael suggested advertising Congress more through making an office hours poster and posting it on the bulletin board, making promotional videos and having Congress member profiles.



  • Constitutional review by Michael (& Aria)


This year, there will be an AGA on September 19 during AP, which is coming very soon. The Constitution needs to be reviewed for clarity purposes; this will be the task of the Constitutional Review Committee. The reviewed Constitution will be presented to students at the AGA, where the revisions will be voted upon in order to be passed.



  • Office hours by Michael


Ying C. will make the temporary office hours schedule, valid for the next two weeks before First Years arrive on Congress.


  • Clarity of elections by Michael


Ying G. and Michael will have a meeting about revising election documents to ensure clarity.


  • Varia


  • Adjournment


Motion to adjourn – Passed (unanimous)


This meeting was adjourned at 6:38P.M. 

Total duration: 1 hour and 46 minutes.

By |2019-08-31T12:17:00+00:00August 31st, 2019|Minutes|0 Comments

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