Marianopolis Student Union Congress
2018-2019 Academic Year
|Location: Marianopolis College, on the traditional unceded Indigenous lands of the Kanien’kehá:ka/Mohawk Nation
Day: February 15, 2019
Time of Start: 4:22 PM
|Facilitator: David Cao
Meeting type: Weekly
Note taker and timekeeper: Ying Chen and Miao Chen
|List of attendees (Congress members): David Cao, Sophie Cao, Louis Yoon, Thomas Braun, Ying Chen, Aria Khabani, Elizabeth Hua, Jerry Zhu, Neil Cordingley, Wenhan Hu, Si Ming Lin, Miao Chen
Regrets: Meghan Couture
List of attendees (guests): Jacklyn Shlafman, Yigu Zhou
Student Services Representative: Trudy Ste-Croix
- Call to Order
The Regular Weekly Marianopolis Student Union (MSU) Congress Meeting of February 15, 2019, was convened at 4:22 P.M. by President David Cao.
- Roll Call of Members
The MSU Congress Members who are present at this meeting are: David Cao, Sophie Cao, Louis Yoon, Thomas Braun, Ying Chen, Aria Khabani, Elizabeth Hua, Jerry Zhu, Neil Cordingley, Wenhan Hu, Si Ming Lin, Miao Chen
- Guests presented by David Cao
The guests who are present at this meeting are: Yigu Zhou, a representative from the Marianopolis World Review, Trudy Ste-Croix, the Student Services Representative, and Jacklyn Shlafman, a Marianopolis student.
- Approval of last meeting’s Minutes
The Minutes of the Regular Weekly MSU Congress Meeting of February 8, 2019 were written by Ying Chen. These Minutes were approved by David Cao on the 15th of February, 2019.
- Approval of the Agenda
The Agenda of this day’s meeting has been unanimously approved.
- Unfinished Business and General Orders
- Bagel Day PM by David
The Bagel Free Food Day was a success; all of the bagels were distributed by noon and people enjoyed them. However, some issues concerning organization were brought up by Jacklyn and Congress members. For instance, the setting up of the event in the morning was not organized, there were no predetermined shifts for the distribution of bagels, and there were some communication issues between Jacklyn and Congress. Congress apologized for the trouble the event caused to Jacklyn and agreed that the next Free Food event should involve more Social Activities Committee members and better organization.
- FSAG meeting Recap by David Cao
The Food Service Advisory Group meeting happened two days ago. Firstly, they announced new items–such as kosher sandwiches–and combos–such as a breakfast combo–at the cafeteria and/or cafe. Secondly, the cafeteria plans on also offering students monthly Free Food events. The first one was the recent free hot chocolate event, to be followed by free pudding for Saint Patrick’s Day, maple syrup, fresh fruits, and ice cream. Congress suggested promoting these events on Facebook so more students know about it in advance. Unfortunately, the Cafeteria Survey was placed as the last point on the agenda, and wasn’t addressed at the meeting due to a lack of time. Thus, it will be postponed to the next FSAG meeting.
- Dating, Mating, and Relating Fair recap by Elizabeth Hua
The Dating, Mating and Relating Fair went well. However, a discussion will have to be had with some of the Social Justice Committee members who, at some point, left the Student Lounge during the event.
- New Business
- Presentation of the Union and College Agreement by Aria Khiabani
Now that the Union is accredited and is a separate body from the College, there is a need for an Agreement between the Union and the College, which Aria has drafted and presented to Congress for feedback. Congress suggested the creation of an inventory for the storage, repair and disposal of club items, which would help clubs keep track of their items bought with Congress budget money. Congress then discussed the logistics of such an inventory, including who should oversee it and the platform to be used–such as Google Docs.
- Financial Summary Fall 2018 by Thomas Braun
Thomas presented the Financial Summary for Fall 2018. Some unnecessary expenses include the Movie Rights Purchase and the Moose Camp expenses. The Congress Retreat expenses have been included in the report, contrarily to last year, for transparency purposes.
As for the Winter Semester, the club budgets will be sent out soon. Some cuts are to be expected, however, due to this year’s tight budget.
- RAK’ed by Trudy for Student Services
Joelle has reached out to Congress for a possible collaboration with the counsellors from February 25 to March 1, which is “Spread the Nice” week. Some potential activities include the distribution of granola bars or papers with acts of kindness written on them, all in order to encourage students to make random acts of kindness. The organization of a photo contest was also suggested, whereby participants would take a photo of someone doing an act of kindness, upload it on social media, and possibly win a prize.
- STM by Jerry Zhu
Jerry addressed the STM shuttle bus issue and proposed to approach it not as a MSU problem, but as a municipal problem. He suggested Congress collect student feedback and present the data to the STM. The creation of a group of interest to lobby against the STM might be another possible plan. However, since the shuttle bus is provided to students for free, the STM may be reluctant to cooperate with Marianopolis.
Motion to adjourn – Passed (unanimous)
This meeting was adjourned at 6:18PM.
Total duration: 1 hour and 56 minutes.