Marianopolis Student Union Congress
2018-2019 Academic Year
|Location: Marianopolis College, on the traditional unceded Indigenous lands of the Kanien’kehá:ka/Mohawk Nation
Day: February 8, 2019
Time of Start: 4:19 PM
|Facilitator: David Cao
Meeting type: Weekly
Note taker and timekeeper: Ying Chen
|List of attendees (Congress members): David Cao, Sophie Cao, Louis Yoon, Thomas Braun, Meghan Couture, Ying Chen, Aria Khiabani, Elizabeth Hua, Jerry Zhu, Neil Cordingley, Wenhan Hu, Si Ming Lin, Miao Chen
List of attendees (guests): Alicia Shen
Student Services Representative: Trudy Ste-Croix
- Call to Order
The Regular Weekly Marianopolis Student Union (MSU) Congress Meeting of February 8, 2019, was convened at 4:19 PM by President David Cao.
- Roll Call of Members
The MSU Congress Members who are present at this meeting are: David Cao, Sophie Cao, Louis Yoon, Thomas Braun, Meghan Couture, Ying Chen, Aria Khiabani, Elizabeth Hua, Jerry Zhu, Neil Cordingley, Wenhan Hu, Si Ming Lin, Miao Chen
- Guests presented by David Cao
The guests who are present at this meeting are: Alicia Shen, a representative from the Marianopolis World Review, and Trudy Ste-Croix, the Student Services Representative.
- Approval of last meeting’s Minutes
The Minutes of the Regular Weekly MSU Congress Meeting of February 1, 2019, were written by Louis Yoon and Ying Chen. These Minutes were approved by David Cao on the 8th of February, 2019.
- Approval of the Agenda
The Agenda of this day’s meeting has been unanimously approved.
- Unfinished Business and General Orders
- PM Career Day
Career Day was a success; the grouping the alumni by domain was good and the right amount of food was ordered. However, not a lot of Marianopolis students attended the event because of the time at which it was held; in fact, many students who wanted to attend where in class. Congress discussed the possibility of having it on a Friday afternoon next year, to give more students the opportunity to attend.
- New Business
- Finance presentation by Thomas
Thomas presented the finances of the End of Semester Party, including expenses on staff, alcohol, water and the venue, and gave an assessment on what Congress did well, what they could improve upon for the next party, and necessary and unnecessary expenses.
Thomas also presented the Excel sheet he has created to facilitate the managing and calculation of club budgets and finances; the only thing left to do is inputting the numbers from the old system, which proves to be a tedious task. Congress then proposed some ideas for the new system, to make MSU’s finances as clear and simple as possible for the future VPs of Finance.
- MariEats Status & Update by Jerry
Jerry presented new deals with the MariEats app with MeiWei, Thai Express and Ono Pokii. Congress then addressed the question of authentication that was brought up at the last meeting and debated whether it would be a good idea to limit the use of the app to Marianopolis students right away or wait until next year. The authentication can be as simple as presenting your Marianopolis student ID at the restaurant to get the discount. After discussions, Congress agreed to wait for the app numbers and feedback before taking further action.
- Update club lists by Aria
Aria brought up the fact that, despite their current inactivity, certain clubs still appear on the Congress website. This has caused some confusion among students. Mia will be updating the list now that she has the 2019 Winter Semester club list.
- General Assembly – Meghan Couture
The General Assembly held by Congress every year, during which they go over a report of what they have done over the year and the constitutional review, and vote on passing constitutions, is tentatively set on April 30, a week before GenEd week, after the end of all elections. The General Assembly must be attended by a minimum of 60 people, including one representative from every club. This event must also be announced at least 10 days beforehand, and clubs must not organize any activities on that day.
Meghan has some suggestions concerning elections that would have to be passed before the elections begin, including the possibility of having the candidates for president and vice-president run and be voted for in slates. Congress discussed whether this would be a good idea. On one hand, it would limit the possibility of conflicting platforms from two people who did not run together; on the other, it would complicate the process for people who want to run alone, and may present a conflict of interest for some current Congress members.
Motion to vote on passing this bylaw next week-motion failed
- Clubs of Mari Project by Louis
Louis gave an update on a project he’s currently working on surrounding the bemarianopolis website, which is not currently updated in terms of club lists. Louis is working with the Photography Club to get pictures and descriptions of clubs onto the website.
- Calculators Meeting Update by Louis
Louis has talked with Isaac, a student who created a petition to change the College’s official calculator to Casio, and reported that, though the College is open to changing the calculator, it does not want to have two official calculators. This means that there will have to be a transition period to allow students to slowly switch to a new model. Another problem is that the College doesn’t like the proposed Casio calculator due to an issue concerning the order of operations. Louis and Isaac are open to suggestions for other calculator models that could replace the current Texas Instruments on.
- C&V update by Sophie
Sophie gave an update on the Charities and Volunteering Committee’s projects, which include a Google Calendar compiling all the volunteer events, with their description and contact information, easily accessible by students who want to know what volunteer opportunities are available to them. This Calendar could be posted on the Congress website, under the Opportunities tab.
- February Free Food Day: Fairmont Bagels presented by Neil
Neil has talked with Jacklyn, a student whose family owns Fairmount Bagels, and has obtained a deal for a bagel Free Food Day. The event could potentially take place in the Student Lounge, where volunteers could help distribute the bagels and spread cream cheese.The tentative date was February 21, but it conflicts with a bake sale; Neil will talk to Jacklyn about other potential dates. Trudy suggested the week of February 25, which is Spread the Nice week.
- End of Year Party presented by Neil
Neil contacted the people at Terrasse Bonsecours yesterday about potentially having the End of Year Party there. Congress then discussed the expenses that could be cut, including the number of hours of open bar and the amount of hors-d’oeuvres, and the possibility of exploring other venue options.
- Moving toward a Smoke Free campus by Trudy
The College will be moving toward a Smoke Free campus. This includes vaping, which has become very problematic, as students are seen vaping inside the school and even in class.
Congress agrees that this issue must be addressed and discussed how best to go about it. It was suggested that the College should increase the fines for vaping indoors, put up signs in the hallways that remind students of the prohibition and encourage teachers to put this rule in their course outlines.
- Alumni stories presented by Louis
Since Career Day went well, Louis has been working on another project with a similar concept, to give students access to information on what Marianopolis alumni are currently doing and the paths they took to get there. Louis has sent emails to alumni asking them to talk about their lives after Marianopolis; Congress agreed that information about past students’ university studies and first jobs are the most interesting and relevant to current CEGEP students.
- IPESA review updates by Si Ming
The IPESA, the Institutional Policy for the Evaluation of Student Achievement, which is reviewed every 5 years, is being reviewed this year by an organization overseeing all Quebec CEGEP. Anyone who has comments or suggestions concerning the IPESA can go see Si Ming.
Motion to adjourn – Passed (unanimous)
This meeting was adjourned at 5:51 P.M.
Total duration: 1 hour and 32 minutes.