Marianopolis Student Union Congress
2018-2019 Academic Year
|Location: Marianopolis College, on the traditional unceded Indigenous lands of the Kanien’kehá:ka/Mohawk Nation
Day: January 18, 2019
Time of Start: 4:19 PM
|Facilitator: David Cao
Meeting type: Weekly
Note taker and timekeeper: Ying Chen
|List of attendees (Congress members): David Cao, Sophie Cao, Louis Yoon, Thomas Braun, Meghan Couture, Ying Chen, Aria Khiabani, Elizabeth Hua, Jerry Zhu, Neil Cordingley, Wenhan Hu, Si Ming Lin
Regrets: Miao Chen
List of attendees (guests): Véronique Champoux, Ricky Liu, Dmytrov Romanov
Student Services Representative: Trudy Ste-Croix
I. Call to Order
The Regular Weekly Marianopolis Student Union (MSU) Congress Meeting of January 18, 2019, was convened at 4:19 P.M. by President David Cao.
II. Roll Call of Members
The MSU Congress Members who are present at this meeting are: David Cao, Sophie Cao, Louis Yoon, Thomas Braun, Meghan Couture, Ying Chen, Aria Khiabani, Elizabeth Hua, Jerry Zhu, Neil Cordingley, Wenhan Hu, Si Ming Lin
III. Guests presented by David Cao
The guests who are present at this meeting are: Dmytrov Romanov, a representative from the Marianopolis World Review; Trudy Ste-Croix, the Student Services Representative; Véronique Champoux, Athletics Coordinator; and Ricky Liu, a student at Marianopolis.
IV. Approval of last meeting’s Minutes
The Minutes of the Regular Weekly MSU Congress Meeting of November 30, 2018 were written by Ying Chen. These Minutes were approved by David Cao on the 18th of January, 2019.
V. Approval of the Agenda
The Agenda of this day’s meeting has been unanimously approved.
VI. Unfinished Business and General Orders
A. McGill Fest and Marianopolis Intramurals presented by Véro
Firstly, Véro presented McGill Fest, an annual tournament organized for all cegeps by McGill University with the disciplines of basketball, volleyball, badminton, waterpolo and dodgeball. This year, the event will be on April 5, and ideally, Marianopolis needs around 60 participants. Before signing up, Véro needs to know how many people would be interested in participating; Congress will help out by making a Google Form to gage people’s interest and also promote the event.
Secondly, Véro spoke of the Intramurals at Marianopolis, starting as of March; the winter sports will be soccer and basketball. Congress agreed that it would be better to let students sign up in blocks of time.
B. MariEats App by Jerry
The restaurant-discount app now has an official name: MariEats. The cost of app design has also been cut down, as Jerry has designed a logo and backsplash on Photoshop. He has also gone on a tour of Sherbrooke to find more restaurants to add to the list provided a while back.
The app should be ready to be launched next week, but Jerry will test it out first and give more updates to Congress.
C. Pancake Breakfast Jan. 22 sign up by Trudy
Congress members signed up to help out during the Pancake Breakfast event next Tuesday and agreed to promote it on Facebook by posting about it.
D. Clandestine Affair – volunteers by Elizabeth and Trudy
Volunteers are needed to help out at the Clandestine Cafe, a place for people to start conversations, have tea, food, etc. at the Mating, Dating and Relating Fair on February 14 revolving around themes such as consent, sexuality, gender, etc. Congress also agreed to provide money to buy a gift basket to raffle off at the event to encourage participation in the activities.
E. End of semester Party PM by David
Congress reflected on the End of Semester Party and spoke about what went well and what should be improved in the future. Some issues included the unexpected lack of space for coat check and the need for more members of the First Aid Team to be present at the party to help out. Congress also agreed that it would be beneficial to visit the venue beforehand to foresee and solve any potential issues before the party starts, and emphasized the importance of having the Social Activities Committee ensure that the party continues smoothly after the initial setup.
VII. New Business
A. Special Project Presented by Ricky
Ricky presented his idea to facilitate bake sale payments for people who do not have cash on them on a daily basis and introduced a machine that would enable people to pay by card. Congress agreed that it would be beneficial, but that the cost for this machine should be split between Congress and the clubs participating. The main problem is that the company that Ricky found is not available in Canada; Ricky will be looking into more options in the near future.
B. Club Planning session Jan 29 AP Presented by Trudy
The Club Planning Session will be on January 29th during AP; it could nice for Congress members to attend and introduce themselves and their roles, since some students may not be familiar with their Congress members and how they could help them.
C. Join A Club Day 2 Jan. 31 AP Presented by Trudy
Join a Club Day 2 could be a nice opportunity for Congress to have a booth to let people know about the upcoming elections and to start taking down names of people who would be interested in participating in them. Furthermore, help may be needed to set up stands, greet people at the gym entrance and make sure that clean-up is done properly.
D. Carnival -Feb 18-22 Presented By Trudy
Due to a packed agenda, this point will be postponed to next meeting.
E. Legacy Conference Presented by Meghan
The Legacy Conference, an entrepreneurship conference, has approached Congress and asked if they can help advertise their event (from March 29-30) to students. Congress agreed that it would be a good opportunity for Social Science and Commerce students and will be informing the Social Science chairs about this event.
F. Job Fair Presented by Meghan
Congress agreed to contribute 60$ for gifts for the 9 guest speakers/alumni who will be present during Job Fair on February 7th.
G. Native Montreal by Wenhan
Wenhan has contacted Native Montreal, who have expressed their interest in coming to Marianopolis to speak to students; they would like to know how many students would attend the event. Wenhan proposed to link this to certificates to get more people to attend. He has also contacted the McGill student who is advocating to change the university’s sports team name to come speak at Marianopolis.
Motion to adjourn – Passed (unanimous)
This meeting was adjourned at 5:16 PM.
Total duration: 57 minutes.