Marianopolis Student Union Congress
2018-2019 Academic Year
|Location: Marianopolis College, on the traditional unceded Indigenous lands of the Kanien’kehá:ka/Mohawk Nation
Day: March 29, 2019
Time of Start: 4:20 P.M.
|Facilitator: David Cao
Meeting type: Weekly
Note taker and timekeeper: Sophie Cao
|List of attendees (Congress members): David Cao, Louis Yoon, Jerry Zhu, Sophie Cao, Thomas Braun, Meghan Couture, Aria Khiabani, Elizabeth Hua, Neil Cordingley, Wenhan Hu, Si Ming Lin
Regrets: Ying Chen, Miao Chen
List of attendees (guests): Amanda Morrone, Mahua Nath, Trudy Ste-Croix
Student Services Representative: Dima Romanov
- Call to Order
The Regular Weekly Marianopolis Student Union (MSU) Congress Meeting of March 29, 2019, was convened at 4:20 P.M. by President David Cao.
- Roll Call of Members
The MSU Congress Members who are present at this meeting are: David Cao, Louis Yoon, Jerry Zhu, Sophie Cao, Thomas Braun, Meghan Couture, Aria Khiabani, Elizabeth Hua, Neil Cordingley, Wenhan Hu, Si Ming Lin
- Guests presented by David Cao
The guests who are present at this meeting are: Dima Romanov, a representative from the Marianopolis World Review, Trudy Ste-Croix, the Student Services Representative, and Amanda Morrone and Mahua Nath, two Marianopolis students.
- Approval of last meeting’s Minutes
The Minutes of the Regular Weekly MSU Congress Meeting of March 15, 2019 were written by Sophie Cao and Ying Chen. These Minutes were approved by David Cao on the 29th of March. 2019.
- Approval of the Agenda
The Agenda of this day’s meeting has been unanimously approved.
- Unfinished Business and General Orders
- Marianopolis Women’s Month Cabaret 2019 by Elizabeth Hua
The Marianopolis Women’s Month Cabaret held last Thursday was a successful event in which many students and professors participated. The early advertising of the event by Mio, on posters and on Facebook was very beneficial.
- Confirmation of Shave-to-Save Challenge by Sophie Cao
The Shave-to-Save Challenge organised by the Charities and Volunteering Committee will take place in the Student Lounge on April 23rd.
- Coffee House recap by Aria Khiabani
The second edition of the Coffee House event was successful. Many students got to enjoy coffee, tea and music.
- Culture Week recap by Wenhan Hu
The Culture Week, comprised of 3 events, was enjoyed by the students. The collaboration with the cafeteria was successful, and they managed to sell out most of their meals. The vegetarian options, however, weren’t as popular; this could be advertised to the Vegan Club in the future. Furthermore, for next year, the set-up and trivia will have to be reorganized, and there will have to be more advertising to encourage further student participation.
- Marianopolis End of Year Party by Neil Cordingley
Neil gave an update on the planning of the End of Year Party, including added food options, the possibility of having a skywalk, the cost, and possible platforms to sell tickets on. David proposed to change the open bar hours, and Neil will look into more information about the skywalk. As for tickets, the prices have not been determined for sure yet, but they are likely to be similar to last year’s.
Congress suggested that, instead of booking a VIP Lounge for the End of Year Party, they can organize another event at the end of the year (ex: free hot dogs, free ice cream) that would benefit more students.
- New Business
- Constitutional Review Committee presented by David Cao
The Constitutional Review Committee, composed of Aria, Si Ming, David, Alexandra and Ricky, will meet to review Club and Congress bylaws and the Constitution and come up with amendments. If any Congress members want to change the Constitution, they can go see the members of the Constitutional Review Committee directly.
- Cabane a sucre by Aria Khiabani
Aria suggested that Congress participate in the Cabane à sucre event happening on April 5; however, this might mean cancelling that week’s Congress meeting. Congress’ decision to participate will have to be confirmed by next Tuesday.
- New finance position by Thomas Braun
Thomas believes that the mandate of Vice-President of Finance should be a two-person position, since it is, at the moment, a lot of work for one single person to handle. This new position would be that of a bookkeeper, which will be a First Year or Second Year appointed position. Congress has the option of simply adding a new position or replacing an already-existing one with one that will help the VP of Finance. Since the Member at Large position is quite vague and not essential, Thomas proposed replacing it with a bookkeeping position, a person who would help the VP of Finance. This matter will have to be voted on to be added to the Constitution.
Congress motioned to vote to replace the member at large position by a bookkeeping position-passed (11 for, 1 abstention)
- Update on contract by Aria Khiabani
Aria and David had a meeting with the Director General and Louise last Tuesday where they presented the agreement between MSU and the College. The meeting went well, and suggested changes will be made before the next meeting in around a month’s time.
- Julia’s Passing by Meghan Couture
Many students wish to hold a moment of silence for Julia. Congress discussed when and where this could be held; Student Services and school counsellors will also discuss this matter at their next meeting.
- STM Update by Jerry Zhu
The 124 shuttle bus is back, but only in the afternoon. In 2-3 weeks, the schedule of the shuttle bus will be back to normal. Jerry will look into asking the STM to contact MSU directly in case of delays or any unexpected event. He will also search for a more precise 124 bus schedule, which Mia will then post in the MSU Group. Jerry also proposed to optimize the schedule, changing it to fit student needs.
There will be an announcement made on the MSU Facebook group about these STM updates and a link for submitting complaints.
- Elections by Meghan Couture
The first wave of Elections will begin next week, with the election of the President and Vice-President. On the week of April 15, coordinators and appointed positions will be filled. Second Year Congress members should also prepare information to pass on to the person who will fill their role next year.
- MariEats Update by Jerry Zhu
The MariEats App’s first giveaway draw was a success; they plan on having another food draw in two weeks. Jerry also plans on partnering with Dawson next year to share deals.
- Party with Vanier by Jerry:
MSU will be participating in the promotion of a party with the Vanier College Students’ Association. Tickets are 10$ each.
Motion to adjourn – Passed (unanimous)
This meeting was adjourned at 5:29 P.M.
Total duration: 1 hour and 9 minutes.