Marianopolis Student Union Congress
2019-2020 Academic Year
|Location: Marianopolis College, on the traditional unceded Indigenous lands of the Kanien’kehá:ka/Mohawk Nation
Day: November 15th, 2019
Time of Start: 4:15PM
|Facilitator: Ying Ge
Meeting type: Weekly
Note taker and timekeeper: Zhenling Wang
|List of attendees (Congress members): Andrew Petrecca-Berthelet, Ying Ge, Cherry Sun, Zhaoran Wu, Zhenling Wang, Laurence Liang, Steven Gong, Ying Chen
Regrets: Aria Khiabani, Amanda Morrone,Michael Chalkhoun,Darya Jabbari, Misha Fotovati
List of attendees (guests): Louis Yoon
Student Services Representative: Trudy Ste-Croix
- Call to Order
The Regular Weekly Marianopolis Student Union (MSU) Congress Meeting of November 15th 2019, was convened at 4:20 P.M. by Vice President Ying Ge.
- Roll Call of Members
The MSU Congress Members who are present at this meeting are: Andrew Petrecca-Berthelet, Ying Ge, Cherry Sun, Zhaoran Wu, Zhenling Wang, Laurence Liang, Steven Gong, Ying Chen
- Guests presented by Ying Ge
The guests who are present at this meeting are: Louis Yoon, a representative from the Marianopolis World Review, and Trudy Ste-Croix, the Student Services Representative.
- Approval of November 3rd meeting’s Minutes
The Minutes of the Regular Weekly MSU Congress Meeting of November 3rd, 2019 were written by Ying Chen and Zhenling Wang. These Minutes were approved by Vice President Ying Ge on the 15th day of November, 2019.
- Approval of November 8th meeting’s Minutes
The Minutes of the Regular Weekly MSU Congress Meeting of November 8th, 2019 were written by Zhenling Wang. These Minutes were approved by Vice President Ying Ge on the 15th day of November, 2019.
- Approval of the Agenda
The Agenda of this day’s meeting has been unanimously approved.
- Unfinished Business and General Orders
- New Business
- Coat hanger presented by Ying G.
Regarding the potential purchase of a coat hanger in the Congress office, there has been a heated debate in the groupchat.
Some Congress members emphasize that the coat hanger purchased with Congress money will be an investment, just like any other furniture in the office, for future Congresses as well as people who come to visit in the office.
Ying Ge proposes to purchase a $30 coat rack.
However, some Congress members think it’s unnecessary and that there may be alternatives with no cost. It might not be appropriate to purchase something that won’t be benefiting the student population as a whole.
Congress motioned to vote on purchasing a $30 coat rack to be put in the Congress office
(3 voted for, 1 voted against, 4 abstentions)
The MSU Congress will motion to vote again when all members are present.
- Career day presented by Ying G.
Ying G. has presented Congress’ ideas for Career Day to Christian.
Congress suggests for Career Day to provide students with more information on day to day careers with their corresponding education paths, specific programs/degrees and their job opportunities, as well as any general advice that the professionals can give to students who are interested in their careers.
- Study night presented by Ying G.
Congress will be organizing study nights again on every Thursday at night during the last 3 weeks of school, starting from Nov. 21st.
The last study night was good but Congress didn’t get the time to advertise properly; therefore this time posts will be made in advance. Ying Ge is trying to invite tutors to come.
- Library survey presented by Ying C.
A survey for the library ground floor renovation has been posted on Omnivox. Ying C. encourages Congress to spread the word and she will make a post to promote the survey.
Next week the library basement committee will visit the Benny Library after their meeting to seek inspiration.
- Haircut event PM presented by Andrew
The haircut event on Tuesday was quite a success. 4 barbers came in and gave about 16 haircuts. On average the haircuts lasted about 25 minutes but there was one that took more than 40 minutes. 20 people scheduled a time for their haircut but 4 of them didn’t get their haircuts because of the delay, due to which some students missed their classes. The barbers offered a discount of 20% for haircuts at the store for the students who didn’t get their haircuts.
Overall positive feedback were received and many people attended the event. The barber shop is interested in collaborating again in the future for free. Congress had a good reputation. It is encouraged for all Congress members to be present at future events to increase Congress visibility.
The barber shop offers a 20%-25% discount for Marianopolis students on Tuesdays and Thursdays.
- End of Semester Party details presented by Andrew
The End of Semester Party is almost finalized. The venue has a capacity of 710 people and offers a rental price of $4000, which includes cleanup and insurance (worth 2 million dollars). The venue rental payment will be made through 2 payments (50% each). Congress has set a budget of $8500 for the party. Other expenses will be maximum $1000, which includes bouncers, DJ, alcohol, furniture, racks, DJ booth, etc. The party might start at around 9:30 p.m. so food might not be necessary. Andrew is thinking of including coat check and alcohol as part of the ticket. Alcohol won’t be provided after a certain time. He is also working with a furniture company to bring in DJ booths and bars.
Andrew will send the venue contract, which will be under his name, in the Congress group chat and encourage all Congress members to look it over. Misha is working on the alcohol license.
Ideally Andrew would like to sell the tickets under $20, both physically(at Wayne’s) and online. There will be the option of early bird tickets for the first 50 or 100 tickets sold, as well as group tickets at $50 for 3 tickets. Last year the tickets were sold on Eventbrite but they charge $1.50 for every ticket sold. Congress can absorb this extra fee or set the base price at $18.50 and make students pay a full $20. The tickets must be charged at $15 minimum to break even with the cost.
The party can be assigned to a theme, for example Christmas since the party is around the holiday season.
Name of venue: OGC st- inc
Ying will create a facebook event and other physical posters to market the party. A marketing plan will be finalized. Steven and Andrew will work on the finance aspect.
Congress still needs to decide on how to limit people under the age of 18. The party will not be particularly open to other cegeps but plus-ones are accepted. Andrew might introduce a friend code for MSU students who’d like to invite their friends from other schools.
- Charities and Volunteering Committee presented by Cherry
Cherry would like to appoint Steven Yang Zhong to be on the Charities and Volunteering Committee since the committee is lacking active manpower. Steven is from Honours Health Science Program and can dedicate a lot of time into the work of the committee.
Congress motioned to vote on appointing Steven Yang Zhong to be on the Charities and Volunteering Committee
- COAC Climate proposal results presented by Laurence
The results of the survey regarding COAC’s joint cegep sustainability proposal have been collected and Laurence will present them at the next COAC meeting that MSU is interested in joining the plan. This weekend he will send out a list of specific goals to follow in the Congress group chat.
Laurence is also working on a contact list of Congresses of other student unions.
- MariWork presented by Laurence
Laurence has coded Mariworks, a website to provide accessible jobs for students of the MSU, as part of his campaign. Marianopolis alumni can create an account on the website and post paid or unpaid job opportunities.
The Marianopolis Alumni Affairs Office is very interested in collaborating on this project.
Laurence is welcoming Congress for opinions and suggestions on the website. Laurence will be filtering and posting other job opportunities posted from other sources to be put on the website. He will work on adding a feature of email subscriptions when new jobs are posted.
Ying C. will advertise the website in the MSU Facebook group.
- Cultural Week presented by Zhaoran
Next week is cultural week. On Tuesday there will be a Cultural Club Fair. So far 6 clubs will be participating as well as the international studies certificate.
On Wednesday there will be 2 workshops taking place in the student lounge from 11:30am to 2:00pm. There will be a crane workshop to teach students to make cranes and promote the Marianopolis Crane Project. There will also be a sushi workshop, organized by Veronique. They will offer about 5 sessions of 30-minute workshop on how to make sushi rolls. Students can eat whatever they make but must sign up through a Google form in advance to participate.
On Thursday there will be a cultural fashion show in the auditorium during AP. Zhaoran is still looking for models to walk on stage and down the aisles while wearing a cultural clothing. Congress is also encouraging the general student population to wear cultural clothing and items on that day.
Zhaoran will later add all events to the Google calendar.
- Zen Day update by Trudy
Zen week is scheduled before the exam period.
There will be extra therapist dogs coming in, healthy snacks and massage therapists. Laurence will reach out to Dawson for their chair massage therapist. Trudy is also suggested to reach out to massage therapists in training at Concordia who might cost less.
Zen Day and Wellness Day activities (moved from Nov. 28th) will both be taking place during AP on Dec. 3rd. Student Services will be showing a relaxing movie and is asking if Congress has any other ideas. All participating students will receive a pencil case of wellness kit that is also approved to be used during final exams.
Motion to adjourn – Passed (unanimously)
This meeting was adjourned at 5:25 P.M.
Total duration: 1 hour and 10 minutes