Marianopolis Student Union Congress
2019-2020 Academic Year
|Location: Marianopolis College, on the traditional unceded Indigenous lands of the Kanien’kehá:ka/Mohawk Nation
Day: October 11th, 2019
Time of Start: 4:18PM
|Facilitator: Aria Khiabani
Meeting type: Weekly
Note taker and timekeeper: Zhenling Wang, Ying Chen
|List of attendees (Congress members): Aria Khiabani, Ying Ge, Amanda Morrone, Michael Chalkhoun, Darya Jabbari, Cherry Sun, Zhaoran Wu, Zhenling Wang, Misha Fotovati, Ying Chen, Laurence Liang
Regrets: Andrew Petrecca-Berthelet, Steven Gong
List of attendees (guests): Patrick Samaha
Student Services Representative:Trudy Ste-Croix
- Call to Order
The Regular Weekly Marianopolis Student Union (MSU) Congress Meeting of October 11th, 2019, was convened at 4:18P.M. by President Aria Khiabani.
- Roll Call of Members
The MSU Congress Members who are present at this meeting are: Aria Khiabani, Ying Ge, Amanda Morrone, Michael Chalkhoun, Darya Jabbari, Cherry Sun, Zhaoran Wu, Zhenling Wang, Misha Fotovati, Ying Chen
- Guests presented by Aria Khiabani
The guests who are present at this meeting are: Patrick Samaha, a representative from the Marianopolis World Review, and Trudy Ste-Croix, the Student Services Representative.
- Approval of last meeting’s Minutes
The Minutes of the Regular Weekly MSU Congress Meeting of October 4th, 2019 were written by Zhenling Wang. These Minutes were approved by Aria Khiabani on the 11th day of October, 2019.
- Approval of the Agenda
The Agenda of this day’s meeting has been unanimously approved.
- Unfinished Business and General Orders
- room password by Zhaoran
Congress has been considering changing the Office password. Aria will consult the College’s Physical Resource Department and get back to Congress with more details.
- Dare to Wear teacher (Halloween) fundraiser presented by Cherry
As part of Cherry’s campaign, she planned to organize a “Dare to Wear” fundraiser. All teachers will participate at their own comforts and will not be forced to wear a certain costume or to wear it for longer than they wish. They may also choose their own charity to support, otherwise they will be working with the charity 28 Too Many.
Cherry asked Congress members to nominate teachers who’d be willing to participate. Cherry and Ying C. can also coordinate and consult the student population’s opinion by a post on the MSU Facebook group. Cherry will gather a list of potential participants and ask for their consent through MIO and communicate with Wayne’s as soon as possible.
The event could possibly start next Tuesday or Wednesday, before Halloween.
Cherry will get back to Congress on a list of available costumes of Marianopolis and Congress members are encouraged to bring in their own.
- Horror movie night (Halloween) fundraiser for Native women’s shelter presented by Cherry
Cherry plans to organize a movie night on October 29th during AP. She plans on showing a horror movie. Cherry is brainstorming for a shorter movie that can be finished during AP. In the case of showing an R-rated movie, Congress must put a disclaimer outside the student lounge. Congress agreed to sell food as the movies are played and to consider getting a sponsor to raise money.
Since Andrew is also planning to organize Halloween-themed activities, Cherry will communicate with Andrew to avoid overlapping activities. All activities to take place in the student lounge is not favored since the food and pumpkin decorations might create noise and chaos thus disturb students watching movies. In this case, pumpkin decorations might have to be moved to somewhere else but Cherry must communicate with Andrew in advance.
- End of Semester Party presented by Andrew
Andrew has been looking for quotes for venues to host the End-of-semester Party. The date of the party will be either 19th, 20th or 21st of December. Congress is planning to hold a party where Congress provides the alcohol in an open bar since alcohol provided by the venue is very costly, in which case an alcohol license must be applied for as soon as possible. All profit made from this end-of-semester party can be put towards the use of the end-of-year party. Marianopolis students are allowed to bring their friends from other schools but the event will be mainly targeting Marianopolis students.
- Donuts PM presented by Andrew
The event received overall positive comments. Everybody who wanted a donut got one. The event was extremely cost efficient as overall it cost $0.12 per donut per student. Leftover donuts were redistributed towards study nights.
- Boba Event possibility presented by Andrew
Andrew is coordinating with Boba Club to purchase 200 cups of bubble tea at $2 per cup on Oct. 31st (Thursday), which includes 100 cups of plain milk tea and 100 cups of mango with black pearls(Halloween-themed).
Congress suggests to relocate the event to Tuesday instead to attract people to the movies during AP. The price can even be increased to $4 or $5 as it’s still cheaper than buying bubble tea in store. Bubble tea will be sold at a booth managed by Congress at the Halloween Carnival.
- Congress Committees presented by Michael
This business was addressed during the last meeting.
- Congress approachability & Congress videos presented by Michael
Ying C., Ying G. and Aria met up earlier this week and finalized the design of the Office hours poster. Before the final poster is ready, Ying C. and Stephanie can print out the office hours and just stick it onto the office door. Congress should also make a “congress in meeting” sign/poster to avoid interruptions during meetings. The door/window frosting film has not arrived yet.
Physical Resource Department has granted Congress access to the white board next to Wayne’s. Congress can use it as a “Congress bulletin” and include information such as monthly calendars and office hours on it. The demonstration of a world map has also been approved.
Coordinators of Communications and Student Advocacy are in the process of making Congress promotion videos and will post them on the Congress website and the MSU Facebook group as soon as possible. Most of the videos will be scripted. A suggested idea is to make a Congress member profile video every week, introducing both the member and the position. Marianopolis Broadcast Network has offered to help with the videos.
- School sweaters presented by Michael
Michael will work on the template of the hoodie, which will have both the student’s last name and program on it. Students can write their name and program on their cheques and drop it off at the Congress office or at the booth. Amanda points out that students must bring cheques instead of cash. This will not cost Congress any money since all students are paying for themselves.
- Congress office posters presented by Michael
Ying G. and Stephanie will coordinate to print out a large, fine quality group photo of all members of Congress 2019-2020. There could also be a timeline of Congress events of this year with the posts Congress made and pictures taken. Congress members are all welcomed to bring in their own personal artworks and art print from home to decorate the office. Cherry and Laurence have volunteered to bring a whiteboard to be put in the Congress office.
The Physical Resource department has promised to make a customized sign for Congress. Aria will ask Patrick, the person in charge, and get back to Congress on where and how the sign will be put.
Michael, Misha and Amanda will be in charge of the Halloween decorations and candies in the office and student lounge. Amanda reminds Congress to keep the receipts for all payments and notify her in advance. Before making any purchase, Congress members should text in the Congress group chat and ask if anybody happens to have the resources they need. Congress is allowed to decorate the student lounge on 25th to a Halloween theme and keep it for the week of Halloween. The decorations must be taken down by November 1st.
- Academic Council presented by Michael
This business has been addressed during last week’s meeting.
- Mental Health Awareness Task Force presented by Aria
Sophie Cao was nominated to be the student representative on the Mental Health Awareness Task Force, a committee where members discuss what the college could do as a whole on raising awareness of mental health and formulate a mental health policy for the college.
- Large payments presented by Aria & Amanda
Aria suggested to reconsider adjusting Congress’ debit limit. A daily limit of $10000, as voted upon previously, is very dangerous and imposes much pressure on the holder of the debit card, Aria and Amanda. Instead of raising the limit to $10000, Congress can alternatively develop a mechanism of making big payments. Misha and Aria have discussed on including an article in the Constitution bylaws and to introduce a written contract which they will discuss this weekend. They’re planning on asking the school to pay for large payments of the MSU and then reimburse them later. A regular big payment of such would be the world MUN payment. Congress is expecting for a positive response for the request since Congress has a very good credit history with the college.
Congress motioned to vote on decreasing the debit limit of Congress’ bank account from $10000 to $3000
- New Business
- Grants for Initiatives presented by Misha
Misha suggests Congress to apply for grants that support initiatives and projects regarding social justice and environmental issues. Companies and organizations such as TD bank and Air Canada all offer such grants. Darya will bring it up to her committee and check on that.
- World map by Zhaoran
Zhaoran has planned to put up a World Map and ask all students at Marianopolis to pin down where they come from. Congress can put the pins and stickers at Wayne’s. Zhaoran will look for a large-sized, fine quality paper world map, whether to buy it or to print. In the case of printing it off the internet, Congress must check the copyrights in advance.
- COAC 2nd meeting recap presented by Laurence
COAC’s 2nd meeting was hosted at Dawson last Sunday. Minutes from the meeting have been posted in the Congress folder.
COAC members proposed to have a mutual monthly social awareness initiative and a monthly fundraiser among the unions and to organize events based on the chosen theme. As of the October 7 meeting, the proposal is only tentative and has not been confirmed that all 5 COAC student unions will support the initiative. Congress is very interested in the idea but must be fully aware of what the monthly initiative is before voting on dedicating an entire month to it.
A few initiatives were brainstormed during the meeting, such as recognizing Indigenous territorial rights. It is suggested for COAC unions to consult with the communities involved in advance to receive consent and support from the people that they’re advocating for.
Dawson is having a Halloween party and Vanier might be as well. Laurence will make sure that the MSU Congress won’t need to pay any cost for their students to be able to participate in this party.
COAC is planning on organizing sporting days between CEGEPs. COAC plans for this event to happen during the second semester, which might leave the first semester a bit empty, so Laurence brought up the idea of jamming sessions during the weekends in the Place des Arts metro, which can be collaborated with Jams4Justice.
Laurence has initiated a database to share intercollegial club executives’ contact information to facilitate communication between clubs. Some CEGEPs are a bit reluctant for privacy reasons, but Congress can serve as an alternative person in contact. The MSU Congress is also willing to share Congress member contact information.
- DEC report and meeting presented by Laurence
DEC, short for “Devoir environnemental collectif”, is a student movement for environmental change and a better society. Report states that they are a non-partisan organization and are against discrimination of any sorts. They’re currently looking to expand to student unions for more support. If the MSU was to participate and be an “active member”, we would then support their initiatives.
Laurence will attend the next DEC meeting and get back to the MSU Congress with more information.
They are also announcing that DEC will support a Black Friday protest to denounce consumerism on Friday, November 29, 2019. Congress will take a look at it.
- Question on publishing MSU updates on social media by Laurence
Congress members are allowed to post and release information on Congress’ work as long as it is accurate and has been announced in the MSU Facebook group already.
- STM 124 controversy by Laurence
Olivia Anderson, a student of the MSU, has made a post on the MSU Facebook group regarding the 124 controversy. Aria called the STM and filed a complaint. The lady who answered was shocked and put Aria in touch with the supervisor of that bus line. Aria will follow up, keep Congress updated and make it clear to them that they are not allowed to do that. However, STM has offered the 124 shuttle bus for free and they may retract it anytime they want.
In case of such an event happening again, students of Marianopolis are encouraged to call or write to the complaint line themselves to draw attention to the case. Ying C. will make a post on the MSU Facebook group with the link to STM complaint line.
- Charities and Volunteering Committee presented by Cherry
Patrick Samaha, Xuefei Ren, Hyerin Kim, Zhaoran Wu, Steven Gong have been selected to be on the Charities and volunteering Committee.
Congress motioned to vote on approving the members of the Charities and Volunteering Committee
- Green team non-cafeteria composting and sustainable week ideas by Laurence
Green Team had their advocacy meeting yesterday. They expressed interest in having non-cafeteria composting that everybody could use, but for now they’ve decided to start with baby steps. Marianopolis College doesn’t have proper installations yet and would have to coordinate with Westmount to establish proper bins. Darya will go back and speak to the Green Team to come up with a concrete plan. They will start with kitchen scraps, and maybe move to having compost bins for the cafeteria containers that are compostable.
Green Team can campaign on raising awareness of composting and informing people of how to properly compost.
Green team is also hosting a sustainable week in two weeks.
- 4873 Update presented by Amanda
Neil, the Coordinator of Social Activities of last year’s Congress said that certain students need to be reimbursed for overpriced tickets from last year’s end of year party. For the tickets from the third wave, not many people were buying it; the price was thus reduced to $50. Ying C. found records of the decision to lower the price to $50 in last year’s Congress group chat.
- Tax Returns presented by Amanda
As a non-profit organization, the MSU has to file tax returns. Amanda will try to contact the accountant of the MSU and rearrange things for future years. Once the fiscal year of 2019-2020 is taken care of, she will work on retracing records to compile the tax returns from the years ever since 2016.
- November 1 Congress Meeting presented by Trudy
Congress is not allowed to access the boardroom on Nov. 1st for meetings as it will be prepared for Open House. Congress can meet at 10am on Nov.3rd and have a 1-hour meeting before Open House in the congress Office. However, this will not work if not everyone is planning on coming to Open House.
Further arrangements will be discussed over the weekend.
Motion to adjourn – Passed (unanimously)
This meeting was adjourned at 5:57 P.M.
Total duration: 1 hour and 39 minutes