April 10, 2020

Marianopolis Student Union Congress

2019-2020 Academic Year

26th Meeting

Location: online

Day: April 10, 2020

Time of Start: 4:20 PM

Facilitator: Aria Khiabani

Meeting Type: Weekly

Notetaker and timekeeper: Zhenling Wang

List of attendees (Congress members): Aria Khiabani, Amanda Morrone, Cherry Sun, Zhaoran Wu, Laurence Liang, Ying Chen, Ying Ge, Misha Fotovati, Andrew Petrecca-Berthelet, Darya Jabbari, Zhenling Wang, Steven Gong

Regrets: Michael Chalkhoun

List of attendees (guests): Alicia Shen, Mahin Sekendra

Student Services Representative: Trudy Ste-Croix

Quorum: 7


Agenda Items



  • Call to Order


The Regular Weekly Marianopolis Student Union (MSU) Congress Meeting of April 10, 2020, was convened at 4:20 P.M. by President Aria Khiabani.



  • Roll Call of Members


The MSU Congress Members who are present at this meeting are: Aria Khiabani, Amanda Morrone, Cherry Sun, Zhaoran Wu, Laurence Liang, Steven Gong, Ying Chen, Ying Ge, Misha Fotovati, Andrew Petrecca-Berthelet, Darya Jabbari, Zhenling Wang



  • Guests presented by Aria Khiabani


The guests who are present at this meeting are Alicia Shen, a representative from the Marianopolis World Review, Mahin Sekendra, elected Vice President of 2020-2021 MSU Congress, and Trudy Ste-Croix, the Student Services Representative.



  • Approval of last meeting’s Minutes


The Minutes of the Regular Weekly MSU Congress Meeting of April 3, 2020, was written by Zhenling Wang. These Minutes were approved by Aria Khiabani on the 10th day of April 2020.



  • Approval of the Agenda


The Agenda of this day’s meeting has been unanimously approved. 



  • Unfinished Business and General Orders




  • New Business
  • Quarantine Challenges presented by Misha


Ying C. has created a schedule for prospective online challenges and has designed a poster for the first challenge, “Rise and Grind”, where students are welcome to post pictures of them being productive at home. 


Each challenge will last a week. The budget for prizes, possibly Amazon gift cards, is approved. Some games will give first, second, and third place prizes to their corresponding winners while the winners of the easier ones will be drawn randomly. Depending on the complexity of the challenges, Congress will consider offering bigger prizes to attract participation. For now, it is suggested to settle with $15 for the first challenge as it is relatively easy to do. Congress will work on finalizing the logistics of these challenges. 


Misha will enter the usernames of all participants and randomly draw a winner for now. Participants will be asked to tag MSU and three other people in order to enter the draw. Alternative methods of determining the winner will be reassessed based on the feedback on the first challenge. 


Many methods of keeping track of submissions are discussed. Congress can choose to keep the notifications (DM) when students tag MSU’s Instagram account. Selected posts will be reposted on the official account’s story and all will be kept in “highlights” to keep track of total submissions. 


Laurence will contact Christina, the External Affairs representative of SUJAC and ask about how they have been dealing with the logistics of online challenges. 


Zhaoran has incorporated the famous artwork recreation contest into the 4th challenge, which will begin on April 27th. The contest is organized in collaboration with the Photography Club, which will be responsible for collecting submissions and granting prizes. 



  • Job Fair Update presented by Laurence


Laurence and Cherry have reached out to many employers for the MSU job fair on April.16th from 6-8 pm. So far, 7 employers are confirmed to come, 2 have not confirmed but are very likely to attend.

Ying C. will make a Facebook post in advance. 



  • COAC Pass/Fail presented by Laurence


In light of the current situation, the COAC representative from Vanier has proposed to approach the provincial government advocating for the pass-fail system in place of R-score calculation. They are encouraging each student union to present their opinions and sign a collective statement to pressure the Ministry of Education, if possible.


The action’s feasibility was questioned. It is also noted that COAC is not guaranteed to be able to receive a positive response from the Ministry. 


The MSU Congress will not be able to represent its students until a referendum is held. Students are allowed and welcome to voice out their opinions in the form of petitions and etc. The administration has also previously consulted Aria on students’ opinions regarding the pass-fail system. However, no strong interest or unified response of students regarding this issue has been received. MSU will, therefore, refrain from taking action in regard to this matter to avoid potentially influencing students’ decisions. 



  • Online activities update presented by Aria 


Andrew has been experimenting with different platforms to host a movie night. He would like to use Facebook Live in order to benefit most members of the student union. Cherry will try to stream the movie Wayne’s World from her computer by next Wednesday. 


Cherry is organizing a comedy show with Andrew and is working on her other initiatives. 


Congress will decide on a tentative date for the virtual coffeehouse. Aria suggests contacting performers in advance to schedule their acts and advertise. The event will most likely be conducted over Google Hangout meetings. The layout will be changed to “spotlight” which will allow one host to take the entire screen. The performance can then be live-streamed to MSU by screen-sharing.


Laurence is brainstorming collective challenges with other COAC colleges.



  • Major Plan SAP update presented by Aria 


Major Plan, MSU’s insurance company has offered it a mobile application for its student body. The services are free until the end of May. Aria will post the instructions and log-in information on MSU Facebook group. Congress is considering other ways of advertisement, such as sending MIOs to teachers and students, in order for the app to benefit as many of the community as possible.


Trudy reassures that school counselors are very supportive of the initiative. 


Major Plan has also requested a survey to be conducted regarding the user experience of this app in the Fall semester. Laurence, the newly elected President of 2020-2021 MSU Congress, will relate the message to next year’s team and make further decisions. 



  • Intercollegiate singing competition presented by Trudy 


Trudy has unfortunately received no submission of audition for the intercollegiate singing competition. She will consider extending the deadline and contacting executives of music and performance clubs.  

Each student union will send 3 contestants to the final competition. Prizes of $150, $100, $75 dollars are offered to the top 3 winners. 


Ying C. will make a reminder Facebook post.



  • Varia
  • COAC questions update presented by Laurence


Laurence has been communicating with representatives of other COAC colleges. Overall their community has been responding similarly to Marianopolis. The student body is very understanding of the situation and the administration is trying to be as transparent and updated as possible. 

Laurence has compiled a list of virtual activities from other schools under his Google drive folder.



  • Slack? presented by Ying Ge


Ying is proposing to transfer Congress internal communication from Facebook to Slack, which is a messaging platform widely used for workspaces and organizations. Instead of different group chats, Slack will be building a community of congress members by breaking it down into several channels that can be kept track of at the same time.


Ying notes that Slack will automatically delete previous messages after a certain amount; however, Congress’ chat history might not easily reach this amount. The only concern is that Slack requires members of the team to manually check the platform for new activities. Some Congress members argue that Slack will facilitate the separation of Congress affairs from personal things and that keeping updated should be part of a Congress member’s commitment. 


Congress agrees that it might be a bit too late to completely transfer from one platform to another for this year. The 2020-2021 Congress can experiment with it more smoothly. 



  • Adjournment


Motion to adjourn – Passed (unanimously)


This meeting was adjourned at 5:15 P.M. 

Total duration: 50 minutes

By |2020-04-15T03:47:45+00:00April 15th, 2020|Minutes|0 Comments

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