August 10, 2020

Marianopolis Student Union Congress

2020-2021 Academic Year

7th Meeting

Location: Marianopolis College, on the traditional unceded Indigenous lands of the Kanien’kehá:ka/Mohawk Nation
Day: Monday, August 10, 2020
Time of Start: 7:05 PM
Facilitator: Laurence Liang
Meeting type: Weekly
Note taker and timekeeper: Laurence Liang
List of attendees (Congress members): Mahmuda Sekendra Mahin, Tristan Boucher, Misha Fotovati, Maria-Vera Azadian, Emanuel Cosimo Curto, Zhaoran Wu, Laurence Liang.
Regrets: None
List of attendees (guests): Trudy Ste-Croix, Si Wen ShenStudent Services
Representative: Trudy Ste-Croix
Quorum: 7

Agenda Items

  • Call to Order

The Regular Weekly Marianopolis Student Union (MSU) Congress Meeting of August 10, 2020, was convened at 7:05 PM by President Laurence Liang.

  • Roll Call of Members

The MSU Congress Members who are present at this meeting are: Mahmuda Sekendra Mahin, Tristan Boucher, Misha Fotovati, Maria-Vera Azadian, Emanuel Cosimo Curto, Zhaoran Wu, Laurence Liang.

  • Guests presented by Mahmuda Sekendra Mahin

The guests who are present at this meeting are: Si Wen Shen, a representative from the Marianopolis World Review, and Trudy Ste-Croix, the Student Services Representative.

  • Approval of last meeting’s Minutes

The Minutes of the Regular Weekly MSU Congress Meeting of August 3, 2020 were written by Laurence Liang. These Minutes were approved by Laurence Liang on the 10th of August, 2020.

  • Approval of the Agenda

The Agenda of this day’s meeting has been unanimously approved. 

  • Unfinished Business and General Orders
  • New Business
    1. Marimeet update by Zhaoran
      Zhaoran received an email from the City of Montreal  concerning the criteria for a public event (ie Marimeet) to be eligible for a permit. The event host needs to be a legally registered for-profit, a legally registered non-profit or a citizen with the title of official promoter (“promoteur officiel”). The event would need to be free and accessible for the entirety of the City population. Examples of events that can be approved include shows, neighborhood celebrations and parades. Examples of events that can’t be approved include birthdays, marriages or commercial/for profit activities.

      Laurence adds that according to Ying Ge (2019-2020 Congress Vice-President), Marimeet 2019 did not require a permit from the City of Montreal to take place.

      The consensus is that a permit wouldn’t be needed for Marimeet 2020 as long as the event does not cause too much trouble.

      Tristan asks if Marimeet should still be organized since the Welcome Back Event is very similar in nature. Misha says that if students contract COVID-19 from Marimeet, it might look bad for Congress and the College administration. Misha also says that a Marimeet flop could look bad for Congress.

      The discussion on Marimeet is continued in the varia section of the agenda.
    2. Admin Q&A Response presented by Laurence
      Laurence states that the Academic Dean Eric Lozowy replied to his email and is open to a Q&A meeting with the College administration on the week of August 17. As of August 16, 2020, the meeting is scheduled to take place at 1:30 PM on Thursday, August 20.
    3. COVID-19 Measures presented by Laurence
      Laurence asks if the College could order on-campus COVID-19 testing. Tristan responds by saying that COVID-19 testing is strictly regulated by the provincial government, and that it would be very difficult to administer COVID-19 testing on campus.
      Laurence asks what Congress can do to implement COVID-19 measures. Tristan suggests that Congress can lead by example. Possible actions include distributing surgical masks, Congress members using gloves and frequently disinfecting surfaces.
    4. Grant Reabsorption Presented by Emmy 

Emanuel says that Congress will reabsorb all Winter 2020 club grant allocations on August 17, 2020. Any club that would need monetary funds from Congress between August 17, 2020 and grant request submissions should contact Emanuel.

  1. Welcome Booklet presented by Misha
    Misha aims to have the Welcome Booklet completed by Monday, August 17 at 7:00 PM following the Congress photoshoot. Maria will be working on the final layout of the Welcome Booklet. Congress members are welcome to help Maria.
  2. Quick gift presentation presented by Tristan
    For the Welcome Back Event, Tristan says that the reusable straws, 50 straw cleaners, and the tie-dye have arrived. Tristan is only missing the tote bags.
  3. Quick quick message about TUYS campaign and other projects presented by Tristan
    Tristan presents a quick update about the Tell Us Your Story (TUYS) campaign and asks a question related to polling the TUYS campaign. Additionally, Tristan says that the Green Space proposal has been approved by the College Library.
  4. Election week confirmation presented by Mau
    Mau confirms the dates for Election week.

    Election week will start on September 7 and end on September 11.

    Go Out to Vote (GOTV) will take place on September 12 and 13.

    The election and application results will be announced on September 16.

    The Congress retreat will take place on September 19 and 20. (Presumably, the 21st would be the last day of the retreat.)

    Trudy adds that Moose Camp is scheduled to take place on Friday, September 26, which aligns well with the Congress retreat date.
  5. Slack feedback presented by Mau
    Mau says that Slack activity is looking good, and invites Congress members to create channels related to their position.
  1. Varia
    1. Retreat date presented by Mau
      Mau sets a few criteria for the Congress retreat location. It should be less than 2 hours driving away and the rental for 2 nights should cost under 800$.

      Misha says that the 2019 Congress chalet location is already booked and not available. Trudy suggests booking a nature campsite, such as Camp Mariste at Rawdon, Cap St-Jacques or Notre Dame de Fatima in Ile Perrault. These campsites contain dorms that have twenty beds, which would allow for social distancing when sleeping.

      Members of Congress aim to book the chalet during the week of August 10.

      Laurence asks if second year Congress members and all first year candidates can get tested for COVID-19 prior to going to the retreat in order to avoid COVID-19 infection. The consensus is to announce the election and application results on Monday, September 14 so that only elected and appointed Congress members need to be tested rather than all candidates. Trudy specifies that Congress or Student Services might not have the legal authority to impose students to take a COVID-19 test. As a result, the COVID-19 test would be voluntary but recommended.
    2. Photoshoot date presented by Laurence
      Laurence confirms that the Congress photoshoot taken by the Photography Club will take place at the College at 5:00 PM on Monday, August 17, 2020. The dress code is business casual with matching white or pale blue shirts.
    3. Tech Committee Update presented by Laurence
      Laurence says that interviews for the Tech Committee are underway and are expected to finish on Monday, August 10. As of August 16, an additional interview took place on Thursday, August 13. Laurence proposes to accept everyone, because the skill level between applicants is similar and because additional manpower is needed to deploy the Tech Committee projects that involve maintaining the MSU app, creating webpages for the Social Justice committee’s anonymous questions form, the Innovation Hub, and Social Impact Fund, and deploying a dashboard to keep track of student complaints, concerns and questions in real time.
    4. BLM presented by Laurence
      Laurence proposes to actively consider what Congress can do about the Black Lives Matter (BLM) movement moving into the Fall 2020 semester.
    5. Orientation presented by multiple people
      Incoming first year students are required to reserve a time slot before joining Orientation. Trudy says Congress will have 2-3 minutes to introduce itself during Orientation. Additionally, Trudy says that Congress should send Adam Reider the slides to add into the Orientation PowerPoint by Friday, August 14.

      Trudy says that Congress members and Orientation volunteers should be on campus at 8:00 AM on Monday, August 17.
    6. Next meeting date and office hours presented by Laurence
      Laurence proposes eventually transitioning to having Congress meetings on Fridays like the 2019-2020 Congress team did, because Congress members would not need to worry about school evaluations on the following day.

      Laurence says he will discuss office hours in the Congress group chat.
    7. Quicken + A Question for Trudy By Emmy C
      Emanuel says that he recently discovered that Congress had a registered account with Quicken for information prior to 2019. Emanuel transferred the information from the Quicken account to the current Congress VPF Google Drive.
    8. Instagram DM by Maria
      Maria received a message via the MSU Instagram account from a clothing provider offering to provide clothing for MSU needs. Because the clothing company account only has around 10 followers, Congress decided that the reliability and pricing of the provider could be volatile, and decided not to further partner with this company.
    9. Tiny question for Trudy by Siwen
      Si Wen, the MWR representative, asks Trudy a question about club promotion at Welcome Back Event.
    10. Marimeet update by Zhaoran
      Emanuel suggests that Marimeet is a helpful way for international students to better integrate with the Marianopolis student population, and should be organized. Misha proposes that Marimeet should be held in a low-key manner, in order to give first years a good first impression of Congress.

      However, Congress members voted 5-2 against holding Marimeet on Slack on Tuesday, August 11 following concerns about contracting COVID-19.
  1. Adjournment

Motion to adjourn – Passed unanimously

This meeting was adjourned at 9:30 PM. 

Total duration: 2 hours and 25 minutes

By |2020-08-28T12:44:14+00:00August 28th, 2020|Minutes|0 Comments

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