August 18, 2017

Marianopolis Student Union Congress

 2017-2018 Academic Year

2nd Meeting 

Location: Boardroom

Day: Friday, August 18, 2017

Time: 4:30 PM

Facilitator: Ramiz A. Razzak

Meeting type: Regular Weekly

Note taker and timekeeper: Linda Zhu

List of attendees (Congress members): Ramiz A. Razzak, Jia Rong Shao, Veronica Rodighiero, Abhinav Pal, Yisen Wang, Linda Zhu

Regrets: Michael Di Giorgio

List of attendees (guests): Ousmane Diagne (Marianopolis World Review Representative)

Student Services Representative: Kristen Whitelaw

Quorum: 5

Agenda Items

     I. Call to Order

The Regular Weekly Marianopolis Student Union (MSU) Congress Meeting of August 18, 2017, was convened at 4:30 P.M. by President Ramiz A. Razzak.

     II. Roll Call of Members

The MSU Congress Members who are present at this meeting are: Ramiz Razzak, Jia Rong Shao, Veronica Rodighiero, Abhinav Pal, Yisen Wang, Linda Zhu.

     III. Guests presented by Ramiz A. Razzak

The guests who are present at this meeting are: Ousmane Diagne, a representative from the Marianopolis World Review, and Kristen Whitelaw, the Student Services Representative.

     IV. Approval of last meeting’s Minutes

The Minutes of the Regular Weekly MSU Congress Meeting of July 22 2017 were written by Linda Zhu. These Minutes were approved by Ramiz A. Razzak on the 18th of August 2017.

     V. Approval of the Agenda

The Agenda of this day’s meeting has been unanimously approved.

     VI. Unfinished Business and General Orders

            A. Confirmation of Upcoming Events presented by Kristen W and Veronica R

Some options for the blow up structures on the front lawn include a cliff jump (1000$), a surfboard (650$), a gladiator (350$), a vertical rush (350$) and an obstacle course (850$). If it rains, the event will be moved to Thursday AP, otherwise Congress will receive credit with the company.

Motion to purchase the cliff jump for 1000$ for this coming Tuesday AP – Passed (unanimous)

For hotdogs, Congress is estimating for 1000. 900 halal (1.25$) and 100 veggie (1.50$). The hotdog guy does not charge for time. He will arrive at 11:30 and depart at 2:30. He needs volunteers. Snapchat filter to advertise for free hot dogs (5$). Students will be stamped to prevent them from going back for seconds.  

            B. Orientation 102 PM presented by Ramiz AR and Jia RS

Samosas were more popular than TCBY. Congress will receive credit for the TCBY that weren’t eaten. Almost all the water bottles were completely distributed. The leftover are at Wayne’s.

            C. Congress Retreat presented by Jia RS

A 275$ deposit has been placed for the camp. 2 Uber XLs (6 people/car) and Bunny’s car will be used. There are no dietary restrictions. Currently on the menu, there will be chicken souvlaki, chicken burgers and veggie tacos. The time of departure is September 8 (Monday schedule) at 6 pm. Congress will order food before departure. Minors will need to sign waiver forms. Kristen and Jia will be planning activities (e.g. campfires/canoeing/archery).

            D. Office Hours presented by Ramiz AR and Jia RS

Once the first years join, office hours will be decided. Each member will dedicate approximately 2 hours per week of office hours.  

     VII. New Business

            A. Student Services and Congress presented by Kristen W

Kristen is a Marianopolis student life animator who is also the executive advisor on Congress. Technically, she has no legal power over Congress. She is a resource and the liaison between student services and Congress. Trudy is coming back the second week of October and will be taking over Kristen again.

           B. Booking in Master Calendar presented by Kristen W

For booking in the Master Calendar, Congress must go see Kristen. In 3 weeks time, more spaces in school will open. For now, only the auditorium, the student lounge and some classrooms can be booked. All bookings need 10 business days notice, including the alcove.

           C. Construction Project presented by Kristen W

A-256 is now a classroom. Many events may have to wait for winter semester. It is recommended that Congress should meet the deadlines for What’s Up, so as to better promote Congress this year. We may print pamphlets/flyers if we need to. We can only put things up on the bulletin board signed off by Wayne. Mass Mio is possible, but should be used sparingly.

           D. Financial Transparency presented by Abhinav P

From now on, Congress will be putting up all their expenses on the website, including club budgeting and events. Large expenses that surpass a certain amount must be published (especially true for parties).

           E. Legal Compliance of Internal Documents presented by Ramiz AR

As an accredited union, Congress is now under legal binding of the Accreditation Act and the Corporations Act Law C-38. There is a compliance issue between the Congress Constitution and Law C-38. The change will be made immediately. All changes are applicable up until the AGA. Congress proposes the creation of a new position called the Coordinator of Internal Affairs. It will be first/second year for now, but next year will be made into a second year so that he/she will have all summer to prepare. The position’s mandate is to submit reports, tax returns and ensure that there are no compliance issues. For now, the interim administrators are Jia, Ramiz and Abhinav, but as soon as all the first years are on Congress, everyone will be appointed as an administrator under the eyes of the law.

Motion for the creation of the position of Coordinator of Internal Affairs – Passed (unanimous)

            F. Academic Council presented by Ramiz AR and Jia RS

There are two more spots on Academic Council that must be filled. Essentially, the Academic Council selects the Academic Dean, approves Marianopolis certificate program and other tasks. In the past, the position has been filled by one non-Congress member and one Congress member, besides the Coordinator of Student Advocacy. However, the composition of the Council this year is unclear, so a decision will be made next meeting.  

            G. Bills Table presented by Veronica R

Students have expressed their disappointment over the removal of the bills table. Solutions will be discussed.

      VIII. Varia

            A. Fair Trade Chocolate presented by Linda Z

Fair Trade chocolate will be offered at Wayne’s very soon.  

      IX. Adjournment

Motion to adjourn – Passed (unanimous)

This meeting was adjourned at 6:00 P.M.

Total duration: 1 hour and 30 minutes.

By |2018-04-07T22:31:04+00:00August 26th, 2017|Minutes|0 Comments

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