August 28, 2020

Marianopolis Student Union Congress

2020-2021 Academic Year

9th Meeting

Location: Marianopolis College, on the traditional unceded Indigenous lands of the Kanien’kehá:ka/Mohawk Nation
Day: Friday, August 28, 2020
Time of Start: 7:05 PM
Facilitator: Laurence Liang
Meeting type: Weekly
Note taker and timekeeper: Laurence Liang
List of attendees (Congress members): Mahmuda Sekendra Mahin, Tristan Boucher, Misha Fotovati, Maria-Vera Azadian, Emanuel Cosimo Curto, Zhaoran Wu, Laurence Liang.
Regrets: None
List of attendees (guests): Bhromor Rahman, first year students interested in joining Congress
Student Services Representative: Trudy Ste-Croix
Quorum: 7

Agenda Items

  1. Call to Order

The Regular Weekly Marianopolis Student Union (MSU) Congress Meeting of August 28, 2020, was convened at 7:05 PM by President Laurence Liang.

  1. Roll Call of Members

The MSU Congress Members who are present at this meeting are: Mahmuda Sekendra Mahin, Tristan Boucher, Misha Fotovati, Maria-Vera Azadian, Emanuel Cosimo Curto, Zhaoran Wu, Laurence Liang.

  1. Guests presented by Mahmuda Sekendra Mahin

The guests who are present at this meeting are: Bhromor Rahman, a representative from the Marianopolis World Review, first year students interested in joining Congress, and Trudy Ste-Croix, the Student Services Representative.

  1. Approval of last meeting’s Minutes

The Minutes of the Regular Weekly MSU Congress Meeting of August 21st, 2020 were written by Laurence Liang. These Minutes were approved by Laurence Liang on the 28th of August, 2020.

  1. Approval of the Agenda

The Agenda of this day’s meeting has been unanimously approved. 

  1. Unfinished Business and General Orders

None

  1. New Business
    1. Welcome Back Event PM presented by Zhaoran and Tristan
      The Welcome Back Event received overall positive feedback on its planning, organization and result.

      There are several issues that can be improved for future events. There were cases of ticket resales: Zhaoran proposes that students should only purchase one ticket for future events. Ticket sales ended too quickly. Another issue is that organizers overestimated the actual number of sales for the food truck needed to break even past the $1200 sales mark. Future solutions could involve buying Beaver Tails beforehand and selling them, or asking how many people would be interested in buying Beaver Tails. It was pointed that it would be preferable to have volunteers who could stay for the entire day. The phone recording the performances on Facebook live also accidently shut down a couple of times, resulting in three Facebook live streams in the same day. It was noted that more could be done to encourage students socializing and making new friends. On a similar topic, there were few second year participants compared to the proportion of first year participants. In terms of the scavenger hunt route, the Villa Maria route seemed unclear to some participants, some lines were a bit long as adding a second information table would help. Merch was overestimated, since there is a lot of leftover, especially for the phone sockets and the unused tie-dye powder. The turnout rate was approximately 80-85%.

      Nonetheless, it was raised that the live performances were a great addition to the event, and that the scavenger hunt was a smart addition.
    2. Social Justice project feedback presented by Tristan
      Tristan provides a quick update on Social Justice projects. Tristan plans to be in touch with Claudia and Patrick about the Green Space in the library. It was suggested that Tristan also gets in touch with Anne Mclain from the library on the Green Space project. Tristan is working with the Tech Committee to implement the anonymous form. Tristan says that the Tell Us Your Story campaign will remain open.
    3. MWR Debate presented by Mahmuda
      Mau confirms with MWR that the MWR Debate for the first year elections will take place on Thursday, September 10 during activity period (12:45 to 2:00 PM). Mau suggests that the Tech Committee can be present to help live stream the debate. Mau is debating whether to have the debate in person at the College or online on Google Meet. An advantage of Google Meet are automatic speech captioning and social distancing. A disadvantage of Google Meet is that candidates can easily consult pre-written documents during the debate, thus downgrading the authenticity of the exchanges in the debate. An issue raised during this point is that Wi-fi might be poor or nonexistent in the auditorium if the debate were to take place there.
    4. Financial Policy Committee applications presented by Emanuel
      Emanuel will send a document related to the FPC applications to Mau.
    5. MSU Hoodies final recap presented by Misha
      Misha states that orders for MSU hoodies are postponed to the Winter semester. This decision will increase the time necessary to market the MSU hoodies within the student body, and Misha will include a question in the recurring MSU Omnivox Survey about the number of people who’d be interested in purchasing MSU hoodies, thus allowing Congress to pinpoint a more precise estimate of the number of orders. As a result, a better estimate of the number of orders will allow Congress to make a more informed decision on hoodie pricing, which Misha says is either $30, $35 or $40 at the current moment, depending on the total size of the order.
    6. Instagram takeovers with Silver Key presented by Misha
      Misha states that the Silver Key Instagram takeovers will start on Monday, August 31. This initiative will allow students to ask questions to Silver Key execs and members through the MSU Instagram story.
    7. General Assembly date presented by Misha
      Misha states that she will look into determining the date of the General Assembly, as the MSU Constitution states that it should take place within the first six weeks following the start of the semester.
    8. Board Meeting and Administration Q&A presented by Laurence and Mau
      Laurence and Mau presented an update on Congress and the MSU during the Board Meeting on Tuesday, August 25. Laurence met with the Academic Dean Eric Lozowy on Thursday, August 27 for the weekly question and answer session.
  1. Varia
    1. Congress Communications presented by Laurence
      Laurence asks if Congress members and guests have suggestions on how to centralize Congress communication and updates online. One suggestion is to create a separate group for textbook sales or to redirect textbook sales to Omnivox. Another idea is to change the culture of the MSU Facebook group for it to be more centered on student life updates and less centered on individual updates. A third suggestion is to add topics to posts.

      Additionally, Maria states that the MSU Facebook page is now linked to the MSU Instagram page, allowing posts to be made simultaneously on both social media platforms.
    2. Omnivox tutorial presented by Tristan
      Point skipped
    3. Tech Committee Update presented by Laurence
      Point skipped
    4. Activities next semester presented by Laurence
      Point skipped
    5. Indigenous concerns presented by Laurence
      Point skipped
    6. Retreat presented by multiple people
      Point skipped
  1. Adjournment

Motion to adjourn – Passed unanimously

This meeting was adjourned at 8:20 PM. 

Total duration: 1 hours and 15 minutes

By |2020-09-19T15:18:01+00:00September 19th, 2020|Minutes|0 Comments

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