Marianopolis Student Union Congress
2019-2020 Academic Year
|Location: Marianopolis College, on the traditional unceded Indigenous lands of the Kanien’kehá:ka/Mohawk Nation
Day: February 14, 2020
Time of Start: 4:15PM
|Facilitator: Aria Khiabani
Meeting type: Weekly
Note taker and timekeeper: Zhenling Wang
|List of attendees (Congress members): Aria Khiabani, Andrew Petrecca-Berthelet, Amanda Morrone, Michael Chalkhoun, Cherry Sun, Zhaoran Wu, Zhenling Wang, Laurence Liang, Steven Gong, Ying Chen, Darya Jabbari, Misha Fotovati, Ying Ge
List of attendees (guests): Sarah Malik
Student Services Representative: Trudy Ste-Croix
- Call to Order
The Regular Weekly Marianopolis Student Union (MSU) Congress Meeting of February 14, 2020 was convened at 4:15 P.M. by President Aria Khiabani.
- Roll Call of Members
The MSU Congress Members who are present at this meeting are: Aria Khiabani, Andrew Petrecca-Berthelet, Amanda Morrone, Michael Chalkhoun, Cherry Sun, Zhaoran Wu, Zhenling Wang, Laurence Liang, Steven Gong, Ying Chen, Darya Jabbari, Misha Fotovati, Ying Ge
- Guests presented by Aria Khiabani
The guests who are present at this meeting are: Sarah Malik, a representative from the Marianopolis World Review, and Trudy Ste-Croix, the Student Services Representative.
- Approval of last meeting’s Minutes
The Minutes of the Regular Weekly MSU Congress Meeting of February 7, 2020 were written by Zhenling Wang. These Minutes were approved by Aria Khiabani on the 14th day of February, 2020.
- Approval of the Agenda
The Agenda of this day’s meeting has been unanimously approved.
- Unfinished Business and General Orders
- New Business
- PJs and Pancakes presented by Trudy
The student services department is planning to have another free pancake morning on Feb. 25th and would like Congress to contribute some manpower.
The event is agreed to start at 9:30am and end at around 12pm.
Based on experience from last time, student services will buy more maple syrup and nutella, which quickly ran out last time. Volunteers are welcomed to arrive prior to the event to start preparing.
Students will also be encouraged to wear PJs on that day.
- Cabane a sucre presented by Trudy
Last year a cabane-à-sucre trip was offered to Marianopolis students as well as some current German exchange students and received a good attendance rate.
This year student services would like to organize it again, potentially on Thursday April 9th since there’s no school on the Friday or the following Monday. However, they were concerned about the fact that the date coincides with the beginning of Passover, the Jewish holiday and worried about the possibility of putting the Marianopolis Jewish student population at a disadvantage. As a member of this particular community, Michael expressed his opinion that this decision will not receive a backlash. Participants will leave after school on April 9th and will return at around 11pm.
- Spidey PM presented by Trudy & Andrew
The hypnotism show was a huge success thanks to Congress’ team effort. The venue was changed last minute to the auditorium; but all Congress members managed to work together to navigate people around by stationing themselves at different spots around the student lounge and auditorium. The event received an attendance of more than 250 people, which is much more than what Spidey has expected. He is very thankful for Congress’ work and is willing to come back and perform.
Trudy and Andrew are going to watch Chris Funk, the other magician that was considered, perform at John Abbott and potentially invite him to perform as well.
The overall budget divided per attendant is around 2.5$.
The only issues were that Congress was concerned about the possibility of some people being uncomfortable about the jokes Spidey made that were involved in the theme of sex.
Congress is definitely interested in organizing more activities of this kind again in the future.
- Tangyuan PM and fishing trip by Zhaoran
Unfortunately the ice fishing trip was canceled due to insufficient registered participants.
The Tangyuan event was successful. 70 bags of Tang yuan were purchased and only 3-4 bags were left in the end. Zhaoran kept them because they weren’t properly frozen to return. Around 200 people came, including some that brought their own containers.
A lot of people tried Tangyuan, a Chinese cultural food, for the first time and liked them a lot. Congress is interested in organizing more free cultural food events in collaboration with other cultural clubs at school.
- C100 launch party PM presented by Trudy
Free pizza was very effective in attracting people. There was a good amount and very little was left over. As a replacement of donuts, Congress contributed around $350 to provide enough pizza for 400-450 students.
Concerns were raised about the division of space in the C100. The space near Wayne’s is designated to be a new student lounge and is welcoming discussion; however, the quiet study space in the back is also exposed to the noise in the front.
The furniture in the new student lounge now is transitional and will be refurnished with more permanent chairs and tables after completion of HVAC in August. There will be an official ribbon-cutting ceremony with all furniture installed. For now Congress is suggesting student services to put up a sign informing students that these are non-permanent furniture.
The space is for now not available for students to book. Trudy will confirm and get back with details.
- Dating Mating Relating PM by Darya
The dating mating relating event was not able to combine with the C100 launch party but still went really well. Clubs that offered to collaborate all showed up and were all happy to be able to contribute to an event of such initiative. Student services put up many posters on the hallway leading to the student lounge, where the event took place, and helped direct a lot of people to come.
- Anti vape/smoke campaign merch and gotchu presented by Cherry
The Anti-vape/smoke campaign merchandise has been delayed due to technical issues. She is currently ordering from a different company and is receiving a 25$ and 10% discount. She plans on purchasing 300 wristbands for 110$.
Registration for the “gotchu” game will start next week. The game will be dedicated to tackle social anxiety and to encourage people to talk to each other. Cherry is hoping to collaborate with jack.org and has contacted the execs.
The game requires a donation to enter; therefore Congress members and Charities and Volunteering committee will take turns to help people register at the booth. Registration will take place next Tuesday, Wednesday, Friday, the Monday and Tuesday after from 9am to 5pm. The donation is expected to go towards charity like jack.org. The actual game will take place after March break.
Cherry will work on finalizing the rules of the game and times that you can play the game at school to avoid chaos in a class setting. In order to keep track of the people each participant has found, they will be asked to think of a unique word upon entrance to the game. Whenever someone catches another person, the person found will tell the catcher their word. This word will be submitted through Google forms.
Cherry plans on giving out prizes for 1st, 2nd, and 3rd place winners of the game.
- Refrigerator presented by Aria
Ying’s mom is willing to donate a refrigerator to put in the Congress office where the file cabinet originally was located.
Aria will first obtain permission from the Physical Resources Department. If possible, the refrigerator can also be lent to club execs to store some of bake sale items or such.
The decision of accepting the donation must be made before Feb.19th.
- MBN collecting videos from the student body presented by Aria
MBN has proposed an initiative of collecting videos of events at the college to make an end-of-year collage for the students.
Congress is concerned about the consentment of videos sent and posted. It is possible that some videos were submitted without consent of subjects exposed in the videos.
Congress agrees that whatever production published in the end must go through Congress first.
- Jam session presented by Laurence
Laurence has booked the student lounge with two microphones for a jam session next Tuesday. Laurence is suggested to reach out to MariSings and other music-related clubs and find individuals to perform.
He would like to provide some free coffee, drinks, and snacks there. Usually shops like DavidsTea and Starbucks have a certain monthly quota of products that are allocated to sponsor events for free. Laurence will try calling DavidsTea as soon as possible to check if it’s possible to order for Tuesday. For future reference, activity coordinators should ask for sponsorships around one or two months prior to the actual event.
- Canadian Revenue Agency BN presented by Misha
MSU will proceed to apply for a Canadian revenue agency business number (CRABN) since it is required to file financial statements. As of the moment MSU has a Quebec BN but not a national one.
Misha called the toll-free line but was not answered.
Amanda will further consult the accountant about how exactly to proceed with this. However, Congress was warned that due to the delayed financial statements, MSU will be entitled to an amount of fines.
Laurence will reach out to other student unions who have completed the procedure.
- Donuts by Andrew
Andrew would like to organize another free food event on Thursday Feb. 27th while playing a movie in the student lounge. He will confirm with student services to see if the student lounge has been booked.
- Reaction to cyberbullying case presented by Michael
Michael and Darya had a meeting with the subject of the recent cyberbullying case. Congress and the school administration are currently working on more concrete and general ways to use social media in an academic context and eliminate cyberbullying on all media.
Congress members who are on the wechat group chat will look out for people who are posting anything relevant to the case and report everything to Michael. Certain individuals have signed contracts promising not to comment or post anything regarding this case.
- Office hours presented by Michael
Stephanie will post a digital version of Congress office hours on the MSU Facebook group over the weekend. If a congress member must cancel his/her office hour for one day, he/she should leave a post-it note next to the whiteboard (outside Congress room).
Congress members are encouraged to leave the office door open as often as possible to welcome students to come in and talk.
- Survey presented by Michael
The Congress service survey has just been posted and will be available for 2 weeks. Certain things that were censored by the college will be surveyed through Google forms.
There was a typo on the survey which Michael has requested to fix twice before the survey was sent out. He will contact Veronique and see if any further changes can be made.
- COAC status by Laurence
Laurence is asking Congress for ideas of activities or events to organize among COAC.
Amanda encourages colleges to develop collaboration between their similar clubs.
So far, the COAC Love Letter has received 16 letters.
- Laurence’s chocolate presented by Michael
Laurence obtained discounts on chocolates for MSU students. In the future, he will consider making a database to gather all places offering discounts for MSU students or just general students, either seasonally or generally.
Motion to adjourn – Passed (unanimously)
This meeting was adjourned at 5:50 P.M.
Total duration: 1 hour and 35 minutes