February 4, 2020

Marianopolis Student Union Congress

2019-2020 Academic Year

18th Meeting 

Location: Marianopolis College, on the traditional unceded Indigenous lands of the Kanien’kehá:ka/Mohawk Nation

Day: February 7th, 2020

Time of Start: 4:15 P.M.

Facilitator: Aria Khiabani

Meeting type: Weekly

Note taker and timekeeper: Zhenling Wang

List of attendees (Congress members): Aria Khiabani, Andrew Petrecca-Berthelet, Ying Ge, Amanda Morrone, Michael Chalkhoun, Cherry Sun, Zhaoran Wu, Zhenling Wang, Laurence Liang, Steven Gong, Ying Chen, Darya Jabbari

Regrets:Misha Fotovati

List of attendees (guests): none

Student Services Representative: Trudy Ste-Croix

Quorum: 7


Agenda Items



  • Call to Order


The Regular Weekly Marianopolis Student Union (MSU) Congress Meeting of February 7, 2020 was convened at 4:15P.M. by President Aria Khiabani.



  • Roll Call of Members


The MSU Congress Members who are present at this meeting are: Aria Khiabani, Andrew Petrecca-Berthelet, Ying Ge, Amanda Morrone, Michael Chalkhoun, Cherry Sun, Zhaoran Wu, Zhenling Wang, Laurence Liang, Steven Gong, Ying Chen, Darya Jabbari



  • Guests presented by Aria Khiabani


The guests who are present at this meeting are: Trudy Ste-Croix, the Student Services Representative.



  • Approval of last meeting’s Minutes


The Minutes of the Regular Weekly MSU Congress Meeting of January 31, 2020 were written by Zhenling Wang. These Minutes were approved by Aria Khiabani on the 7th day of February, 2020. 



  • Approval of the Agenda


The Agenda of this day’s meeting has been unanimously approved. 



  • Unfinished Business and General Orders




  • New Business
  • White board and hooks presented by Aria


The newly purchased whiteboard has been installed in the Congress office. Every week Stephanie will make a weekly to-do list and write them on the board. 



  • Savings Account presented by Amanda 


Regarding the decision of opening a MSU saving account, Amanda proposes to put 60,000$ in it to generate interest. MSU owns around 121,000$ in total as of the moment which has been continuously saved till this day. A minimum deposit of 35,000$ is required in its bank account. MSU is expecting to receive Congress fees collected for this semester from the college around February 19th, once the previously proposed Memorandum is signed. 

This saving account will allow MSU to withdraw money instantly with no fees attached; however transfer of money into the account will have to proceed at the bank.

Currently with 60,000$ in the savings account, an interest of $800 is guaranteed. 

Congress motioned to vote on allocating 70,000$ into the savings account, and then reassessing an additional amount to transfer after receipt of 2020 winter Congress fees




  • Dating Mating and Relating and C-100 presented by Darya and Aria


The dating mating and relating event is taking place next Tuesday, on Feb.11th. Posters are already posted around the school. 

This year marks this annual event’s 3rd time taking place. Every year Congress has a 100$ budget set aside for the event. There will be different booths offering information on safe sex and relationships. Many clubs will also collaborate, such as LGBTQ+, Sex and Gender, and the Sex and Gender certificate. Darya will invite student services to collaborate as well. 


Aria suggests moving the event to the new opening space and combining it with the grand opening party to maximize participants for both events. The new space won’t be available to book for students.

The launching party will have music and provide free pizza for 100 people from the cafeteria. Considering 100 servings is a relatively insignificant amount, Congress is willing to pitch in and purchase more food for students. The college is bound to use cafeteria catering services whenever it’s serving food, but MSU is not; Congress has therefore decided to move its free donut giveaway event to this day. Andrew is planning to purchase 400 donuts for $330. Ying G. will pick up the donuts on Tuesday. 


Laurence brings up the possibility of integrating the COAC Love Letter activity into the event. He will send concrete points of a plan on the group chat; Congress will make a decision over the weekend regarding anonymity of the letters. Congress will also put a poster for Spideyès performance there to advertise. 


Aria will communicate with Alex Polkki, the facility manager of the new space, as soon as possible for permission to combine the events. 



  • Spidey presented by Andrew & Aria 


Amanda and Aria have reached out to Spidey’ producer regarding MSU concerns of the performance contract:

  1. Requirement of 5-10 minutes of total silence: Congress members will take turn to maintain relative silence outside doors of student lounge and prevent people from entering or exiting. Cafeteria won’t be so loud if most active people are watching the performance;
  2. Purchasing 20-30 plastic water bottles: Spidey’s performance requires 20-30 plastic water bottles, which MSU has already pledged to ban the use of. Congress has decided to purchase them for the effect of the show; however, Spidey will be asked to address the environmental concerns of MSU students;
  3. Congress will advertise the event to start at 12:45pm since the show runs for 60-75 minutes.


Ying C. will make a Facebook post on Tuesday and post the performance teaser video on Wednesday. Congress will also print out physical posters to post at school. Congress members will take shifts to supervise and help set up the event. 

Spidey will arrive an hour before the performance on that day. 



  • Free tangyuan presented by Zhaoran


The MCSA free Tangyuan giveaway event has been moved to Wednesday, Feb. 12th from 8-12 in the student lounge. 

They have purchased 500 compostable cups for 500$. Right now they are still looking for electronic magnetic stoves to cook the Tangyuan. Since the cafeteria doesn’t offer bins for compostable containers, MCSA will also bring compostable bags to store used compostable cups. The cafeteria or a student can handle this bag later.MCSA will make a post to advertise the event.



  •  Card Reader follow up presented by Amanda & Steven


The card reader has been put into use for a week. Although the majority of payments were still made with cash, this investment is expected to make a big difference in the long term. 

Congress members are reminded to charge the card reader and make sure the instruction page is picked up by bake sale clubs as well. 



  • Safe purchase presented by Amanda 


The safe that Congress is using right now cannot be opened upright; it can only be opened with force when it’s lying down. It was given by the College therefore Aria consulted the physical resource department and was referred to call the company of the safe. The safe is worth $300 but an hour of consultation to repair it costs $105. Amanda proposes to purchase a new safe. Details will be discussed in later meetings. 

MSU is also planning to invest in a new keyboard with built-in speakers, a stand and as many inputs as possible since the two existing ones are all broken. A groupchat with all executives of clubs that may use the keyboard has been created to discuss further details. 

Laurence proposes to make an inventory for Congress items, listing the purchase date and duration of warranty, as well as one for items in the dungeon potentially in the future. 



  • Ice fishing presented by Zhaoran


Zhaoran is planning to organize an ice fishing trip over next weekend, the 15th or the 16th.

The trip will cost 55-60 dollars per person, with 2-hour transportation included but not lunch. 

The trip has not been finalized yet and may be cancelled if less than 30 people signed up by next Thursday or Friday. If cancelled, people will be refunded of their money. As an alternative, Congress can also ask for payment in post-dated cheques or for payment to be made on the day of the event to ensure all registered participants attend.

The event will not be supervised by staff of the college. Zhaoran said that the fishing site is easy to book but the school bus must be booked at least 2 days before the trip. She will confirm with the company regarding their cancellation policy. 

Zhaoran is planning to bring cooking equipment so people can also choose to cook their fish on site. The site guarantees that all participants will be able to catch fish.

Zhaoran will look into the available cabins of the site and make sure to accomodate all participants. She hasn’t finalized the sign-up options of either registered teams or random teams.



  • Strike presented by Ying G


Two students from the new club Marianopolis CEVES have approached Ying G. with a new strike proposal for the climate, which is going to take place on April 3rd. Their initiative, La Semaine de la Transition, is a part of a greater climate coalition called the CEVES.

The club would like to inform MSU Congress of their intentions and actions in advance to avoid confusion and being offensive. They are very familiar with the procedure of petitioning listed in the MSU Constitution and is currently drafting a proposal to submit to Congress. They also reached out to the Teachers Union to request for cancellation of evaluations on that day but not classes. 

The representatives of the club claim that last semester’s climate strike was not effective since the school was officially closed and another school day was compensated; in response to such situations in the future, they will strike on that particular day as well.



  • Sweaters presented by Michael


Michael proposes for the MSU sweaters to have the name of the program on the sleeve and name of student on the back. Congress members also gave suggestions for design. Michael and Ying will make these designs and potentially make a poll on the MSU group to finalize a style of customization.

The hoodies will cost around 40 dollars per student.

Congress has agreed to proceed with MSU colours, dark blue and white. The exact shade of blue will be decided upon in later meetings. 

Trudy also suggested another company with samples in her office.



  • Varia
  • STM update presented by Michael


Regarding the case of 124 bus drivers not allowing students to take the regular bus, a MSU student has made a complaint and received a specific number that will allow her to file her complaints directly to the person in charge. As of now, the MSU will have to go through this student in order to speed up the processing of future complaints. 



  • Climate Plan for MSU (COAC) by Laurence


Laurence proposes to amend the language of the Climate Plan for more flexibility in operation, such as to change “will commit” to “try to commit”.

Congress motioned to vote on appointing Laurence to sign the amended COAC Climate Plan for MSU




  • Adjournment


Motion to adjourn – Passed (unanimously)


This meeting was adjourned at 5:44P.M. 

Total duration: 1 hour and 29 minutes

By |2020-03-24T03:49:47+00:00March 24th, 2020|Minutes|0 Comments

Leave A Comment