January 31, 2020

Marianopolis Student Union Congress

2019-2020 Academic Year

17th Meeting 

Location: Marianopolis College, on the traditional unceded Indigenous lands of the Kanien’kehá:ka/Mohawk Nation

Day: January 31, 2020

Time of Start: 4:15 PM

Facilitator: Aria Khiabani

Meeting type: Weekly

Note taker and timekeeper: Zhenling Wang

List of attendees (Congress members): Aria Khiabani, Andrew Petrecca-Berthelet, Ying Ge, Amanda Morrone, Michael Chalkhoun, Cherry Sun, Zhaoran Wu, Zhenling Wang, Laurence Liang, Steven Gong, Ying Chen, Misha Fotovati, Darya Jabbari

Regrets: none

List of attendees (guests): Aaron Gao, Edward Li

Student Services Representative: none

Quorum: 7


Agenda Items



  • Call to Order


The Regular Weekly Marianopolis Student Union (MSU) Congress Meeting of January 31, 2020 was convened at 4:15 P.M. by President Aria Khiabani.



  • Roll Call of Members


The MSU Congress Members who are present at this meeting are: Aria Khiabani, Andrew Petrecca-Berthelet, Ying Ge, Amanda Morrone, Michael Chalkhoun, Cherry Sun, Zhaoran Wu, Zhenling Wang, Laurence Liang, Steven Gong, Ying Chen, Misha Fotovati, Darya Jabbari



  • Guests presented by Aria Khiabani


The guests who are present at this meeting are: Aaron Gao, a representative from the Marianopolis World Review, and Edward Li, a representative of the Green Mari project.



  • Approval of last meeting’s Minutes


The Minutes of the Regular Weekly MSU Congress Meeting of January 17th, 2020 were written by Zhenling Wang. These Minutes were approved by Aria Khiabani on the 31st of January, 2020.



  • Approval of the Agenda


The Agenda of this day’s meeting has been unanimously approved. 



  • Unfinished Business and General Orders




  • New Business
  • Garden Project by Darya


Last semester a Community Garden project, now named the Green Mari project, was proposed by professor Norma Vite-Léon and has been approved by the administration. Edward Li, who’s part of the Green Mari steering committee, has presented a letter to ask a member of Congress to sign the letter thus officially providing symbolic support for the initiative. Congress will not be bound to provide any material support. 


The project will be mainly using smart pots, which are a special type of pots made with fabric, malleable and easy to transport. The use of smart pots will reduce the amount of soil being used and retain water better compared to regular plastic pots, therefore requiring less maintenance work. Harvest made from the garden can be sold, given away for free, or used in Marianopolis’ cafeteria. 


The steering committee is planning to recruit more student volunteers to conduct the project. As for the summer, the project will continue but the committee has not finalized a concrete plan with labour and shifts. They plan on creating a Google form to recruit student volunteers or to ask for material support. 


Darya also expressed the school cafeteria’s interest in expanding the compost project and collaborating with the Green Mari project by using self-produced compost as natural fertilizer in the garden. 


Congress motioned to vote on supporting the Green Mari Project by signing the letter


Congress motioned to vote on having Darya Jabbari signing the letter on behalf of Congress



Darya will sign the letter digitally on behalf of Congress. 


The project will be sharing most resources with Villa Maria. Prof. Vite-Léon has estimated the total cost to be less than $1000. Different portions of the school will be providing financial support. Congress has been asked to potentially pitch in $200-$300.


  • Spidey plan presented by Aria 


Spidey has been invited to perform at Marianopolis on Feb.13th. The total cost will be $1300 including tax. Keeping in mind the high cost, Congress will make sure to market the event well in order to maximize students who attend and benefit from this investment. 


Amanda will post the contract of this performance, in which some special clauses with specific requirements for environment and props were proposed. Congress will need to go through these and confirm with Spidey’s agent as not all requirements may be satisfied. For example, one clause has required for the space next to the performing venue to be as quiet as possible while hypnotism takes place. However, the student lounge is right next to the cafeteria and will potentially be affected by crowds of people having lunch. 


Andrew also plans to give away donuts for free in the cafeteria on Feb. 13th. Congress will purchase around 200 donuts for around $180. MCSA is organizing another free food event the same week so Congress doesn’t need to purchase as many donuts as last time. Donuts will be served 1 hour prior to the performance or right before the performance inside the student lounge to attract people.



  • Free TangYuan for lantern festival presented by Zhaoran


In celebration of Chinese Lantern Festival, MCSA is giving Tangyuan away for free on Feb. 11th. The exact time has not been determined yet, but the event will not take place during AP. The total cost will be around $300 and Congress will be paying $150. MCSA is planning on purchasing 3200 Tangyuan in total to serve 800 people. Each person can get 4 Tangyuan for free. They will reduce the amount given per person approaching the end. All Tangyuan will be cooked on site with magnetic stoves. 


MCSA would like to host the event as environmentally-friendly as possible by asking people to bring in reusable containers for their Tangyuan. Congress suggests to purchase paper bowls/cups as back-up since most people will not remember to bring their own containers. The advertisement will mention that people who provide containers will receive an extra Tangyuan and those who don’t will have less.



  • COAC Climate Plan (Update) presented by Laurence


During last COAC meeting, Laurence presented the MSU Climate Plan that was voted upon last semester. Using it as a template for a general COAC Climate Plan, the representative of Champlain College made several changes and formalized the language of the document. 

MSU Congress suggests to phrase the proposals in a more passive way. 



  • COAC Love Letters presented by Laurence


COAC is proposing to organize a Valentine-themed event, in which students register on a website to write a love letter to an unknown addressee. All participants will be able to write and receive a love letter. They will have the choice of sending it to a member of one specific student union. The recipient will be able to see the message and its sender. Congress also suggested  to keep it anonymous as an alternative. Letters will be sent out after shuffling. The email address used to send emails will be generic instead of the original personal email. 


MSU Congress has raised a few concerns regarding the liability issues in case of offensive messages. Laurence is currently manually filtering the messages but this method is not effective enough. Participants need to be informed that this activity is for entertainment purposes only. Congress suggests Laurence to address these concerns at the next COAC meeting and to draft a terms of use policy. 




Last week all coordinators of Congress had a meeting and reviewed their tentative events for the upcoming semester. Ying Ge has created an excel spreadsheet with an annual overview of events and monthly calendars for each month of this semester. All coordinators have planned more than 3 activities respectively. 

Congress is considering publishing a monthly calendar for upcoming events for students to see. All coordinators are recommended to consult Trudy about the organization process of their events. 



  • Card Reader Logistics presented presented by Amanda


For future bake sales, club execs will pick up the cash box and the square reader from Wayne or Congress office, then bring it back at the end of the day. None of these items should be stored in lockers. Since Wayne’s closes at 4pm on Mondays, Tuesdays, and Wednesdays, Congress members will take shifts to pick up these items. Misha will be in the office on Tuesday morning, Steven will be in the office on Wednesday morning, Andrew will be in the office on Wednesday evening and charge the reader. 


Amanda will make a post and post a video of how to use the card reader in the Mari Club Exec group.



  • Club Planning session PM presented by Ying G. & Amanda 


The event went well. Most clubs were represented. People were very receptive to the new information and especially appreciated the new card reader and new grant allocation period. 

The amount of pizza (worth $320) purchased was just enough.

A new Facebook group for all club execs has been created for better communication. Students also now have access to a club list with sign-up options to these clubs through google forms and/or MIO. 




Congress will invest in 9 hoat hangers to put next to the couch and a whiteboard to write don weekly plans. 



  • Varia
  • Congress Live update presented by Michael


Marifilms will be producing small intro clips to the profile/position explainer videos; MBN will be interviewing Congress members from a more personal perspective in “72 questions” style.

Next week Michael will be filming for the men’s mental health campaign with Jack.org.



  • McGill SSMU Bill 21 Question


McGill’s coordinator of external affairs has approached Laurence about MSU’s position on Bill 21. 

Congress has decided that an official declaration of MSU’s position in the case of Bill 21 is not necessary. In the previous case of the climate strike, students reached out to Congress and requested for a position to be taken through a referendum. However the case of Bill 21 has not raised any similar requests. The MSU Congress will not hesitate to represent its student body with student initiative. 



  • Food committee meeting PM by Darya 


Darya and Misha had a meeting with the food committee. The cafeteria has already started the new compost system and is planning to have one bin near the cafeteria just for containers to compost food and compostable containers separately. To make sure all waste is disposed properly, members of the green team and the social justice committee will take shifts to watch the bins. To facilitate the assignment of shifts, the committee has proposed to only do compost during APs.

The committee is currently deciding on what kind of bin to get while satisfying their requirements. Students from the green team and the social justice committee can also paint on it to make it look aesthetic. 

The problem with compost being left for a long time and creating strong smell also needs to be addressed. As of the moment, cafeteria workers are taking compost out everyday. However, compost collection only comes to pick it up every Tuesday morning. 


Lawrence will reach out to other cegeps and consult them for better solutions to the existing problems. 

The cafe will be offering takeout dinners soon. Vending machines will be moved near the new location of Wayne’s due to construction. 

Christina is open to an elimination of sales of plastic water bottles on campus but is still considering. She will get back to Darya once the amount of financial loss from this action is determined. 



  • Congress Board of Governors Presentation PM presented by Aria & Ying 


Ying and Aria gave a presentation about MSU and Congress to the board of governors on Tuesday morning. Each governor received a wellness kit and learnt about all clubs of MSU, Congress members, events Congress has held so far, and future events.

Congress will work to market itself amongst the teacher population. 



  • Adjournment


Motion to adjourn – Passed (unanimously)


This meeting was adjourned at 5:52 P.M.

Total duration: 1 hour and 37 minutes

By |2020-03-24T03:48:56+00:00March 24th, 2020|Minutes|0 Comments

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