March 23, 2018

Marianopolis Student Union Congress

 2017-2018 Academic Year

20th Meeting

Location: Boardroom

Day: March 23, 2018

Time of Start: 4:20 PM

Facilitator: Ramiz A. Razzak

Meeting type: Regular Weekly

Note taker and timekeeper: Jasmine Kotsiopoulos

List of attendees (Congress members): David Cao, Neil Cordingley, Meghan Couture, Michael Di Giorgio, Elizabeth Hua, Jasmine Kotsiopoulos, Abhinav Pal, Ramiz A. Razzak, Veronica Rodighiero, Jia Rong Shao, and Linda Zhu

Regrets: Yiwen Chen and Yi Sen Wang

List of attendees (guests): Ousmane Diagne (Marianopolis World Review Representative)

Student Services Representative: Kristen Whitelaw and Veronique Champoux

Quorum: 8

Agenda Items

    I. Call to Order

The Regular Weekly Marianopolis Student Union (MSU) Congress Meeting of March 23, 2018, was convened at 4:20 PM by President Ramiz A. Razzak.

    II. Roll Call of Members

The MSU Congress Members who are present at this meeting are: David Cao, Neil Cordingley, Meghan Couture, Michael Di Giorgio, Elizabeth Hua, Jasmine Kotsiopoulos, Abhinav Pal, Ramiz A. Razzak, Veronica Rodighiero, Jia Rong Shao, and Linda Zhu.

    III. Guests presented by Ramiz A. Razzak

The guests who are present at this meeting are: Ousmane Diagne, a representative from the Marianopolis World Review, and Kristen Whitelaw and Veronique Champoux, the Student Services Representative.

    IV. Approval of last meeting’s Minutes

The Minutes of the Regular Weekly MSU Congress Meeting of March 2, 2018 were written by Jasmine Kotsiopoulos. These Minutes were approved by Ramiz A. Razzak on the 23rd of March, 2018.

    V. Approval of the Agenda

The Agenda of this day’s meeting has been unanimously approved.

    VI. Unfinished Business and General Orders

           A. McGill Fest presented by Veronique Champoux

McGill Fest will take place on April 6.  It will be made up of different intramural sports including soccer, basketball, volleyball, in a tube water polo (these sports will be Co-Ed) as well as badminton.  If students who already play on a Marianopolis Demons team would like to participate in McGill Fest then they must play a sport that they are not a part of. This can also count for ponderation.

           B. Shave to Save Recap presented by Meghan Couture

The event raised $4300.00 in total and Congress will be donating $300.00 as well.  The event was a big success and 5 people shaved their heads.

           C. Party PM presented by Veronica Rodighiero

The party was a big success but we have come up with a list of ideas that will be required for future events to be better prepared.  We discussed having more snacks available at the actual event to allow for people to eat during the party. We will also need a better system in place for ticket sales to be able to keep track of the money earned and the number of tickets sold.  For tickets specifically, we will ask guests in the future to take pictures of their tickets in advance in case it is lost/stolen as this will allow them to give proof of their purchase at the door. We will also need to keep better track of the permits required for the party and have a clear agreement with the venue and the people in charge about the paperwork necessary to keep everything organized.  This will require us to ask questions in advance to the people we are working with about possible contracts and permits necessary for us to host an event. It will also be helpful at future events to have designated staff for coat check to keep the system organized and prevent the loss of any valuable items of the guests present. Also, we would like to choose a venue with less stairs in the future as the transport of supplies and decorations was fairly difficult and took a very long time.  Finally, it will be mandatory to announce all parties/events at least two weeks in advance to better inform the student body and allow for a bigger turnout.

           D. Pi Day Recap presented by Elizabeth Hua

Elizabeth explained that Pi Day was a huge success and no problems occurred during the event.

           E. Free Food presented by Veronica Rodighiero

Veronica explained that she would like to have another free food event for students and would like for it to be either free Beaver Tails or free ice cream.  Beaver Tails would cost $5.49 each and there would be an setup fee of $300.00 by the company supplying the tails. If we are able to sell 150 tails, then the setup fee would be reduced to $150.00.  For the ice cream prices, one small vanilla cone costs $1.45, one small vanilla cone with rainbow sprinkles costs $1.50 and one small vanilla cone with sprinkles or chocolate dipped costs $1.70. Seeing as the ice cream is on the pricier side, we also discussed the possibility of buying tubs of ice cream and a pack of cones instead of having soft ice cream supplied by a company.  We will continue discussing the event next week with more information available.

    VII. New Business

           A. Smoke Free Campus presented by Kristen Whitelaw

Marianopolis is looking into becoming a smoke free campus and has asked for two students to join the committee in charge to meet and discuss the idea.  Elizabeth Hua, Michael Di Giorgio, and Jia Rong Shao asked to participate and will be joining the committee.

           B. Annual General Assembly presented by Ramiz A. Razzak

Ramiz explained that the annual general assembly is approaching and he asks that the first year students on Congress are able to have a minimum of sixty people present at the assembly to ensure quorum.  Food will also need to be supplied.

    VIII. Varia

    IX. Adjournment

Motion to adjourn – Passed (majority/unanimous)

This meeting was adjourned at 5:15 PM.

Total duration: 55 minutes.

By |2018-04-07T22:24:59+00:00April 7th, 2018|Minutes|0 Comments

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