October 13, 2017

Marianopolis Student Union Congress

 2017-2018 Academic Year

9th Meeting

Location: Boardroom

Day: October 13, 2017

Time of Start: 4:19 P.M.

Facilitator: Ramiz A. Razzak

Meeting type: Regular Weekly

Note taker and timekeeper: Jasmine Kotsiopoulos

List of attendees (Congress members): David Cao, Yiwen Chen, Neil Cordingley, Meghan Couture, Michael Di Giorgio,  Elizabeth Hua, Jasmine Kotsiopoulos, Ramiz A. Razzak, Veronica Rodighiero, Jia Rong Shao, Yisen Wang, and Linda Zhu

Regrets: Abhinav Pal

List of attendees (guests): Pat Baker (Guidance Counsellor), Hao Chen He (Marianopolis World Review Representative)

Student Services Representative: Trudy Ste. Croix

Quorum: 8

Agenda Items

    I. Call to Order

The Regular Weekly Marianopolis Student Union (MSU) Congress Meeting of 13 October, 2017, was convened at 4:19 P.M. by President Ramiz A. Razzak.

    II. Roll Call of Members

The MSU Congress Members who are present at this meeting are: David Cao, Yiwen Chen, Neil Cordingley, Meghan Couture, Michael Di Giorgio,  Elizabeth Hua, Jasmine Kotsiopoulos, Ramiz A. Razzak, Veronica Rodighiero, Jia Rong Shao, Yisen Wang, and Linda Zhu

    III. Guests presented by Ramiz A. Razzak

The guests who are present at this meeting are: Hao Chen He, a representative from the Marianopolis World Review, Trudy Ste. Croix, the Student Services Representative and Pat Baker, a guidance counsellor.

    IV. Approval of last meeting’s Minutes

The Minutes of the Regular Weekly MSU Congress Meeting of October 6, 2017 were written by Jasmine Kotsiopoulos. These Minutes were approved by Ramiz A. Razzak on the 13th of October 2017.

    V. Approval of the Agenda

The Agenda of this day’s meeting has been unanimously approved.

    VI. Unfinished Business and General Orders

           A. Party presented by Veronica Rodighiero

The cost for the venue was discussed, including lighting, speakers, furniture, security, staff, open bar, tickets and furniture, and will be negotiated to $4000.00.  The venue is situated downtown on St. Alexandre street.

Motion to approve venue – Approved (Unanimous)

           B. Restaurant Coupons presented by David Cao

This Wednesday, David  went down to Sherbrooke Street and delivered 4 letters to Rejuice Nutrition, Chicha, Mandy’s and The Standard.  Het with some of the managers but was told that they did not have the power to make any decisions and that his letter would be forwarded to their superior.  He has received emails from each of the restaurants so far and has been told that there is a lot of interest in restaurant coupons for Marianopolis students.

           C. Drawstring Bags presented by Neil Cordingley

He will be bringing samples for next week’s meeting.  We will be getting 800 drawstring bags with the “MSU” logo printed on them.

    VII. New Business

           A. Mental Health Awareness presented by Pat Baker

After recent events, Student Services consulted with experts and wanted to have a very measured approach and did not want to make any announcements or go public with information relating to the situation.  Pat advised us to watch and observe people who are really affected by the situation and to advise them to contact the services offered by the school or seek help from helplines and other outlets (eg. Suicide Action Montreal).  He brought up Marianopolis’ upcoming Mental Health week that will provide even more awareness and he explained that Congress can use its voice to publicly promote the Mental Health week through various social media outlets.  The event will include a table with information available, stress dots, a raffle, a depression screening.  There are also ideas of creating a post-it wall where people can write down notes of advice to other students, a photo booth including photos decorated with positive messages, self-care selfies and glow in the dark yoga.

           B. Cotton Candy presented by Meghan Couture

On Halloween, the Charities and Volunteering committee will be handing out orange and black coloured cotton candy while fundraising for the Montreal Children’s Hospital.  The cotton candy will not be expensive and students will be encouraged to directly donate it to a donation jar for the charity.

           C. Charities and Volunteering Update presented by Meghan Couture

Meghan and one of her professors have teamed up and are putting on a “Drag Ball,” to fundraise for the LGBTQ+ community.  She also mentioned that David’s Tea offered two full thermoses of tea free that could be given out during Mental Health Week.

           D. STM Station presented by David Cao

Brought up the difficulty in bringing “Opus en Ligne,” a machine that could charge opus cards at school, with how long it would take each card to load and the traffic it would cause.  He will be looking into other alternatives.

           E. Cash Boxes and Collection of Funds presented by Trudy Ste. Croix

Trudy explained that because of the size of the safe, not all of the cash boxes, brought in by clubs after bake sales at the end of the day, can fit and need to be properly kept safe and not lying around the Congress office.  We agreed that all cash boxes will now be kept in Wayne’s.  Student Services can also take care of the collection of funds, but only in cheque form, not cash.

           F. Liability Insurance presented by Trudy Ste. Croix

Trudy explained that we need to provide liability insurance to the school.

           G. Halloween presented by Trudy Ste. Croix

There will be a Halloween themed bake sale on Halloween.

           H. Open House presented by Trudy Ste. Croix

Open House is on November 5, 2017.  Congress is invited to be a part of Open House as greeters at the front of the school.  It takes place from 12:00 P.M.- 4:00 P.M. and asks that we arrive around 11:00.

           I. Cultural Fashion Show Update presented by Yiwen Chen

Cultural Fashion Show will take place on November 16, 2017.

    VIII. Varia

           A. COAC Meeting presented by David Cao


    IX. Adjournment

Motion to adjourn – Passed (majority/unanimous)

This meeting was adjourned at 6:00 P.M.

Total duration: 1 hour and 41 minutes.

By |2018-04-07T23:18:11+00:00October 21st, 2017|Minutes|0 Comments

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