October 6, 2017

Marianopolis Student Union Congress

 2017-2018 Academic Year

8th Meeting

Location: Boardroom

Day: October 6, 2017

Time of Start: 4:24 P.M.

Facilitator: Ramiz A. Razzak

Meeting type: Regular Weekly

Note taker and timekeeper: Jasmine Kotsiopoulos

List of attendees (Congress members): David Cao, Yiwen Chen, Neil Cordingley, Michael Di Giorgio,  Elizabeth Hua, Jasmine Kotsiopoulos, Abhinav Pal, Ramiz A. Razzak, Veronica Rodighiero, Jia Rong Shao, Yisen Wang, and Linda Zhu

Regrets: Meghan Couture

List of attendees (guests): Ousmane Diagne (Marianopolis World Review Representative)

Student Services Representative: Kristen Whitelaw and Trudy Ste. Croix

Quorum: 8

Agenda Items

    I. Call to Order

The Regular Weekly Marianopolis Student Union (MSU) Congress Meeting of October 6, 2017, was convened at 4:24 P.M. by President Ramiz A. Razzak.

    II. Roll Call of Members

The MSU Congress Members who are present at this meeting are: David Cao, Yiwen Chen, Neil Cordingley, Michael Di Giorgio,  Elizabeth Hua, Jasmine Kotsiopoulos, Abhinav Pal, Ramiz A. Razzak, Veronica Rodighiero, Jia Rong Shao, Yisen Wang, and Linda Zhu.

    III. Guests presented by Ramiz A. Razzak

The guests who are present at this meeting are: Ousmane Diagne, a representative from the Marianopolis World Review, and Kristen Whitelaw and Trudy Ste-Croix, the Student Services Representatives.

    IV. Approval of last meeting’s Minutes

The Minutes of the Regular Weekly MSU Congress Meeting of September 29, 2017 were written by Jasmine Kotsiopoulos. These Minutes were approved by Ramiz A. Razzak on the 6th of October, 2017.

    V. Approval of the Agenda

The Agenda of this day’s meeting has been unanimously approved.

    VI. Unfinished Business and General Orders

           A. Cultural Fashion Day Prizes presented by Yiwen Chen

Yiwen decided that she will be postponing the date for Cultural Fashion Day because the people in charge of setting up the tech equipment will not be able to set up on October 16th.  She is looking to move the date to November 16th in the Student Lounge during Activity Period.  She has asked Adam, who is showing a movie in the Student Lounge that day to move it in order to use the room for the Fashion Day.  There will be a polaroid booth set up, where students can have a polaroid picture taken for $2.00 and there will be other stands set up that present different cultures.  The prize will be a gift card, a choice between Amazon Prime, Starbucks or Cinema options which the winner will decide.

           B. Party presented by Veronica Rodighiero

The venue, in the Old Port, that Veronica presented has a capacity of 250 people, which works as we are only expecting about 150 people.  We’re willing to spend $4000.00 and she will present this idea to the owner indicating that we want an open bar but would supply our own DJ.  She will be hiring a student instead of paying a large amount of money for a professional DJ.  There will be a bracelet system to indicate who is under 18 for the open bar.  Tickets will be between $20.00-$30.00.  Veronica will ask the owner the lowest cost of the venue including furniture cost and the fact that we will be supplying our own DJ.  There will be potential party packs for students.

           C. Sexual Violence Committee Members presented by Kristen Whitelaw

Motion for Michael Di Giorgio and Linda Zhu to be members of the Sexual Violence Committee – Passed (unanimous)

    VII. New Business

           A. Mental Health Awareness presented by Linda Zhu

Based on recent events, with a student, Linda brought up Mental Health Awareness and how we can advertise what the school can offer to students.  There is also a Mental Health Awareness Week coming up in the Winter season.

           B. Update for Second Ping Pong Table presented by Kristen Whitelaw

There will be no second ping pong table due to storage and when renovations start clearing up, it could be a possibility.

           C. Keys for First Year Congress Members presented by Kristen Whitelaw

First year Congress members will be receiving keys for the Congress room.  They will cost $30.00 and there will be a contract to sign that outlines the rules and regulations to follow.

           D. Software for Yearbook presented by Yi Sen Wang

After speaking to the other members of his committee, Yi Sen has decided that they want to begin working on the yearbook and decide on a software to use.  The money provided for this software comes from Student Services, which comes to about $4000.00 to supply 300-340 yearbooks.  He will be deciding which company to work with in printing the yearbooks and hopes to use an independant software rather than pay for an expensive yearbook software.

    VIII. Varia

           A. Restaurants presented by David Cao

David is in the process of getting statistics to use when approaching restaurants next week.  He will be planning to meet with the managers ahead of time and will prepare a written document to give them.

           B. Registrat Entrepris presented by Ramiz A. Razzak

Ramiz asked that we provide him with our full name and address to formally become administrators.

    IX. Adjournment

Motion to adjourn – Passed (majority/unanimous)

This meeting was adjourned at 5: 27

Total duration: 1 hour and 3 minutes

By |2018-04-07T22:37:55+00:00October 14th, 2017|Minutes|0 Comments

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